Human Resources Associate, Stanford Alumni Association

Location
California, United States
Posted
23 Oct 2018
End of advertisement period
23 Dec 2018
Ref
80790
Contract Type
Permanent
Hours
Full Time

Founded in 1892 by the first graduating class, and situated on Stanford’s iconic campus, the Stanford Alumni Association (SAA) has a mission to reach, serve and engage all Stanford alumni and students; to foster lifelong intellectual and emotional connections between the university and its alumni; and to provide the university with goodwill and support.

The Human Resources Administrator for the Stanford Alumni Association provides outstanding client service as the first point of contact for all human resources inquiries, and provides systems and administrative support for the daily operations of SAA’s HR department.  This position works to provide a positive and value-added client experience for our managers, colleagues and staff.

This is a part-time, 60% position (24 hours per week).

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE:

Under the direct supervision of the manager/director, provide human resources administrative support. Act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

CORE DUTIES*:

  • Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
  • Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
  • Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
  • Support the process (transactions and documentation) for staff and contingent hires
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes.
  • Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
  • Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
  • Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
  • Maintain personnel and human resources related files.
  • Provide general administrative support for human resources staff.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Associate degree and two years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • Travel on campus to schools/units, out of town.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Human Resources Administrator 1 

Job Family: Human Resources

Job Code: 4701

Grade: F

Exemption: Non-exempt

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.