Administrative Assistant

Location
North Carolina, United States
Posted
26 Oct 2018
End of advertisement period
26 Dec 2018
Ref
401503980
Contract Type
Permanent
Hours
Full Time

Job Description

General Description of the Job Class  

In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.

Duties and Responsibilities of this Level  

In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following:

  • Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designate intervals and as requested.
  • Coordinate special projects.
  • Research budget variance and follow up to resolve issues.
  • Develop advanced presentation materials.
  • Prioritize and resolve inquiries (phone, e-mail, in person).
  • Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
  • Act as a liaison between the department and external groups.
  • Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
  • Collect,compile and analyze moderately complex data and information.
  • Perform other related duties incidental to the work described herein.

Knowledge, Skills, and Abilities  

  • Creatively uses PC, word processing and other office tools.
  • Thorough knowledge of department policies, procedures, and goals.

Requisition Number

401503980

Location

Durham

Duke Entity

DUKE HOSPITAL

Job Code

4001 ADMINISTRATIVE ASSISTANT

Job Family Level

C2

Exempt/Non-Exempt

Non-exempt

Full Time / Part Time

FULL TIME

Regular / Temporary

Regular

Shift

First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

High school education or equivalent.

Experience

Two years of administrative support experience of increasing varietyand/or complexity

Degrees, Licensures, Certifications

N/A

Auto req ID

105770BR