Development Projects Coordinator

North Carolina, United States
26 Oct 2018
End of advertisement period
26 Dec 2018
Contract Type
Full Time

Responsible for working with the Assistant Vice President and Senior Director for Alumni and Regional Engagement toinitiate, plan, assist, implement, monitor and record leadership activities designed to engage,cultivate, solicit and steward School of Medicine alumni and donors through actions and programs aligned with institutional priorities. Support activities that engage a growing number of alumni and friends, and that showcase leaders and faculty to individuals and other external audiences across NC and Duke Health’s top regions nationally.

Work Performed:

Coordinate the tracking, monitoring, and recording of the dean’s activities on behalf of SOM development, alumni, and regional outreach programs, including the portfolio work of School of Medicine Assistant Vice President and the Dean ofthe School of Medicine. Track ongoing and completed gift concept and agreement approvals,development and delivery of briefing packets, and other similar development documents.

Work collaboratively with Administrative Assistants and others across Duke Health Development and Alumni Affairs (DHDAA),including Principal Gifts,Research, Alumni Relations, Special Events, Donor Relations, Planned Giving, and Communications as well as staff in the dean’s office to ensure that activity is appropriately planned, tracked, organized, and documented. [35%]

Assist the Assistant Vice President and the Senior Director for Alumni and Regional Engagement in the planning,tracking, and implementation of campus-based and regional engagement activities, including preparing and monitoring invitations and responses, coordinating briefings and other preparation for leaders and faculty members, and ensure collaboration with the Director of Special Events.

Schedule and staff meetings of the regional engagement planning group. (25%)

Assist with the planning and coordination of development travel, filing of contact reports and pulling reports, preparing briefing information for events and visits, participate in development events as assigned.

Occasionally this may include assisting, recording, and reporting the development activity of other SOM team gift officers. [10%]

Draft correspondence for use by senior leaders for a variety of purposes and monitor meeting follow-up and stewardship actions for donors, utilizing a variety of vehicles including, but not limited to, letters and/or emails acknowledging gifts, pledges, preliminary discussions, productive meetings.

Assist with thecoordination of tailored reports and stewardship presentations. [10%]

Assist the Assistant Vice President and, as assigned, School of Medicine Major Gifts Officers in working with donor relations staff to create and implement stewardship plans for any prospect in a leadership portfolio whose lifetime philanthropy to Duke Health is $100,000 or more. [10%]
Help draft letters and proposals that seek financial support from Duke Health’s closest alumni and friends, which may require using proposal templates or creating personalized proposals and letters.

This work typically involves coordination with colleagues across Duke Health and University Development. [5%]

Thoroughly review prospect files, research, and gather information about Duke Health constituents, in order to develop briefing materials, talking points and other supporting information to be used by SOM leaders,development officers and key alumni, friends and volunteers for prospect visits.

Coordinate prospect research requests,enter and pull information from DADD, and help run development reports as needed. [5%]

  • Position reports to the Assistant Vice President and the Senior Director for Alumni and Regional Engagement.
  • Education- Work requires a bachelor’s degree
  • Experience - Work requires two years of related experience in Development.
  • Must be organized and detail oriented and have demonstrated ability to use software applications, databases, networked informational systems.
  • Skills
  • Demonstrated knowledge of the fundamentals of fundraising/advancement.
  • Demonstrated ability to handle multiple, complex fundraising project activities and simultaneously participate in the coordination of solicitation and stewardship strategies.
  • Basic project management skills. Excellent written and verbal communication skills and the ability to communicate effectively with adiverse group of individuals in a diplomatic and professional manner.
  • Ability to be flexible in working independently as well as collaboratively with senior-level management and others to achieve defined goals.
  • Possess the traits of good judgment and discretion in communicating with colleagues and constituents.
  • Demonstrated initiative to organize and follow through with complextasks to meet deadlines. An authentic appreciation for the importance of higher education and research conducted at a top-ranked university.
  • Demonstrated ability to thrive and succeed in a culture that is results-oriented and fast paced; where the team is proactive and focused on consistently advancing prospects toward closing gifts.
  • Consensus building skills, collegiality and the agility necessary to build relationships across multiple constituencies.
  • Resourcefulness in analyzing situations, finding and recommending appropriate solutions to problems and initiative in presenting alternatives and implementing solutions. Ability to analyze and prioritize