Member Services Assistant

Location
North Carolina, United States
Posted
28 Oct 2018
End of advertisement period
28 Dec 2018
Ref
401501645
Contract Type
Permanent
Hours
Part Time

Occupational Summary

Working Title: Member Services Assistant
Work Schedule: Monday – Friday, 2:00pm-6:00pm

Reports to the Coordinator of Member Services. This position is responsible for providing exceptional customer service in the execution of daily operations that address the expectations and needs of members and guests. The Member Services Assistant is responsible for membership sales by providing in-person, email, and phone customer service.

Essential Functions

  • Conducts prompt follow-up with members and guests from voicemails, emails, and direct inquiries.
  • Manage membership software, including but not limited to selling and cancelling memberships, enrolling in programs, and group fitness class registration.
  • Promote a member-focused culture and model relationship-building in all interactions.
  • Resolve problems to ensure member satisfaction.
  • Perform data entry.
  • Deliver quality customer service in every facet of patron interaction.
  • Follow policies and procedures set forth by Duke Recreation & Physical Education.
  • Enforce facility policies.
  • Provide facility tours to current and prospective members, and guests.
  • Respond to Member inquiries in facilities as they arise.
  • Be knowledgeable about all program areas within Duke Recreation & Physical, including but not limited to Aquatics, Fitness & Wellness, Outdoor Adventures, Intramurals, and Sport Clubs.
  • Maintain clean workspace.
  • Assist Facility Monitor and Front Desk Attendant as needed.
  • Attend events/functions for membership recruitment as needed.
  • Performs additional work-related duties as assigned.

Supervision Received

Supervised by the Coordinator of Member Services. Day-to-day functions are accomplished with minimal guidance or supervision in accordance with established policies and directives. Overall guidance is accomplished through supervisory conferences.

Level of Public Contact

Responsible for contact with students, faculty, staff, alumni, retirees, visiting scholars, their families and guests of the University who are interested in the Recreation Centers.

Statement of Responsibility for confidential Data

Collects and secures confidential information regarding students, faculty, staff, alumni, retirees visiting scholars, family, and guests.

Knowledge, Skills & Abilities

Excellent oral and written communication skills. Proficiency in Microsoft Office Products. Ability to communicate with diverse populations. Demonstrated understanding and strong commitment to customer service orientation. Ability to maintain a positive work atmosphere by behaving and communicating in a manner that fosters good relationships. This includes, but is not limited to, such actions as: resolution of conflicts in a professional manner; courteous treatment of all individuals in the recreation centers; respect of others’ property and person; and professional and appropriate communication to and about, co-workers and supervisors. Utilize good judgement; reliability; initiative and resourcefulness. Shares the responsibility of the mission, strategic planning, and goals of Recreation & Physical Education.

Qualifications

Required:

Previous customer service experience. Must possess a valid driver’s license. Must have CPR, First Aid, and AED certification or be able to obtain within two months of employment. Ability to work flexible hours, including evenings and weekends.

Preferred:

Bachelor’s degree. Previous experience in recreation. 
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's race, color, religion, age, gender, sexual orientation, national origin, genetic information, veteran status, or disability. Duke Athletics has a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.

Requisition Number

401501645

Location

Durham

Duke Entity

CENTRAL ADMIN MANAGEMENT CTR

Job Code

477 OFFICE CLERK

Job Family Level

02

Exempt/Non-Exempt

Non-exempt

Full Time / Part Time

PART TIME

Regular / Temporary

Regular

Shift

First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires a knowledge of basic grammar and mathematical principlesto perform routine clerical/office support duties normally acquiredthrough a high school education

Experience

None required above minimum education/training requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

105591BR