Program Coordinator, Senior

North Carolina, United States
28 Oct 2018
End of advertisement period
29 Dec 2018
Contract Type
Full Time

Occupational Summary

Plan, coordinate and administer activities within Woo Center for Big Data and Precision Health (DAP). The mission of the center is to build joint programs with global partners, connect Duke faculty and students with relevant research opportunities, and collectively build the Duke brand in global health.

Work Performed

  • Make operational and programmatic decisions that have a significant impact on the successful achievement of center strategies and objectives.
  • Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services andsystems.
  • Maintain complex calendar required for the center Director; manage appointments using independent judgment, often with senior ranking officials within and outside the University.
  • Provide overall financial support for DAP Director including corporate card clearing, assistance with travel arrangements, and ordering of office supplies.
  • Prepare and maintain center budgets, providing the DAP Director with regular assessments of financial strengths, weaknesses and potential problems or concerns; coordinate budget and account adjustments as necessary to avoid overdrafts and unexpected variances. In conjunction with DAP Director assist with formulating program objectives and drafting components of pilot grant proposals, RFP announcements, and presentation slides, to support scientific, educational and programmatic objectives. DAP will award 5-8 pilot grants per year in research areas focusing on big data and health.
  • Prepare/review budgets and grants; monitor, verify and reconcile expenditure of budgeted funds as appropriate.
  • Monitor and evaluate the effectiveness of DAP programs (pilot grants, internships, etc) using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness.
  • Manage logistics for all DAP sponsored seminars, symposiums, meetings, invited guests, and events.
  • Fiscally manage all events including negotiation and execution of relevant contracts and agreements.
  • Develop and utilize a network to market DAP events across Duke. Schedule travel arrangements and prepare itineraries for visiting speakers. DAP will host an annual conference/symposium, alternating between China and Durham, NC to bring together global leaders around big data and health.
  • Coordinate public relations activities to include conceptualizing and writing newsletters, promotional materials, publications, press releases, ads and fliers.
  • Develop plans and schedules for release of publicity materials. Help maintain and produce content for the DAP website and other social media accounts. Assist in the implementation of a summer internship program for Duke undergraduate students to work with international partners.
  • Coordinate DAP outreach events; DAP sponsors local outreach activities, e.g., with School of Math and Sciences and Durham high schools, on big data health and precision medicine.
  • Selected high school students may also participate in sponsored research projects and summer internship opportunities through new and existing programs approved through Duke Youth Programs and Duke University Continuing Studies.
  • Maintain liaison with other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
  • Perform other related duties incidental to the work described herein.
  • The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience: Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. Experience with visas is preferred.


Skills: Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance. Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems. Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

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