Program Assistant

Location
California, United States
Posted
23 Oct 2018
End of advertisement period
23 Dec 2018
Ref
80759
Contract Type
Permanent
Hours
Full Time

JOB PURPOSE:

Bing Nursery School is a program in the School of Humanities and Sciences at Stanford University and serves as a laboratory for the Department of Psychology. The department established the school in 1966 to serve as a site for research and training in child development. It provides high quality educational programs to over 500 young children (2-5 years) each year, their parents, students in training, and research and teaching faculty.

The Bing Nursery School Program Assistant will maintain the school and facilities, in accordance with state licensing regulations, NAEYC, and Stanford policies, including: maintain kitchen, teacher workroom, all curriculum cabinets, Tower House and outdoor spaces. Maintain office supplies and equipment and process orders. Work with vendors as needed. Assist in organizing events, including school fundraisers, KPPE, and Performance Series events. Assist with coordinating logistics, scheduling conference rooms, working with vendors, ordering, and distribution of materials. Generate, organize and photocopy school documents; coordinate mailings and work with vendors. Maintain files and filing systems. Assist with travel/conference arrangements for 45+ staff. Serve as point person for tracking of health and safety requirements as per licensing guidelines, and Stanford required training. Assist with work overflow and provide back-up for other department administrative needs. May work weekends or evenings occasionally. Other duties as assigned.

CORE DUTIES*:

  • Disseminate routine communications such as memos, notices, emails, and letters.
  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
  • Track facility and/or office equipment, such as keys, vehicles, and projectors, via logs, and schedule repairs as needed.
  • Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
  • Create and maintain files and filing systems.
  • Setup office spaces and/or support coordination of basic office moves.

* - Other duties may also be assigned

Education & Experience:

High school diploma or equivalent.

Knowledge, Skills and Abilities (Required):

  • Basic computer skills and demonstrated experience with office software and email applications.
  • Ability to follow through and complete assigned tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

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