Finance Manager

Location
California, United States
Posted
23 Oct 2018
End of advertisement period
23 Dec 2018
Ref
80766
Contract Type
Permanent
Hours
Full Time

Job Family: Finance
Job Series: Finance
Job Code: 4453
Grade: J
Exemption: Exempt

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Vice Presidency for the Arts is committed to developing a diverse candidate pool. 

Note: Not all unique aspects of the job are covered by this job description


ABOUT US:
The Vice Presidency for the Arts at Stanford University was established in February 2017 to elevate the arts in the University’s priorities and lead strategic planning for the University’s arts goals. Stanford’s non-departmental arts programs fall under the auspices of the Vice President for the Arts (VPA), including Stanford Live and Bing Concert Hall, Anderson Collection at Stanford University, Cantor Arts Center, and the Institute for Diversity in the Arts (IDA). The Office of the Vice President for the Arts also manages campus-wide arts opportunities, strategic partnerships, arts grant opportunities, and student support.

JOB PURPOSE:
The Vice Presidency of the Arts seeks a Finance Manager to perform complex finance functions and activities related to budgeting and forecasting requiring advanced knowledge, skills, and broad application of internal policies, external regulations, precedents, and systems. 

This position will report to the Senior Director of Finance & Administration for VPA, and will consolidate, analyze, and report financials for VPA. The Finance Manager will have an active role in managing relationships with 5 different units, but will be the primary financial business partner for Stanford Live, Anderson Collection, and IDA. The position will support the financial business needs of the leaders of these organizations and be the financial business expert of these businesses for VPA. This position will be responsible for budgeting, financial analysis & reporting, funds management, internal controls, accounting, and be a financial resource for VPA. This position will drive efforts to design and implement processes and systems solutions, develop financial reporting and solve operational challenges. Successful candidate must be a strategic thinker, as well as detail-oriented; must have strong communication and organizational skills.

CORE DUTIES*:

  • Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions.
  • Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis. 
  • Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports. 
  • Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making. 
  • Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports. 
  • Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes. 
  • Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results. 
  • Lead and support unit and organization strategy and change management initiatives. 
  • Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise. 
  • Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
  • May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:
Bachelor’s degree and four years of relevant experience or combination of education and relevant experience. Prior experience in nonprofit accounting, academic and/or arts organization preferred.

Knowledge, Skills and Abilities:

  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Strong project management skills and ability to contribute to or lead part of a multi-functional team.

PHYSICAL REQUIREMENTS*:

  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.