Administrative Assistant II

Massachusetts, United States
22 Oct 2018
End of advertisement period
22 Dec 2018
Contract Type
Full Time
  • Job Number: 16636
  • Functional Area: Office Support
  • Department: Chemistry
  • School Area: Science
  • Employment Type: Full-Time
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No

ADMINISTRATIVE ASSISTANT IIChemistry, to assist the academic administrator with the administration of undergraduate programs, provide office support, and work with faculty and teaching assistants and MIT administration on academic issues and concerns.  Responsibilities include providing courteous, attentive customer service to faculty, students, staff, and visitors; maintaining financial records, including submitting reimbursements; coordinating a variety of special events; coordinating--with other Chemistry Education staff--hospitality for industrial recruiting visits, MIT ACCESS program, orientation/TA training, and visiting students weekend; acting as liaison to ClubChem and assisting with their participation in campus-wide and national events; maintaining undergraduate student records/data and updating faculty advisor files; coordinating chemistry minors and transfer credit requests, collecting and filing problem sets, supervising exam distribution, and working with academic administrator on monitoring subject prerequisites; assisting with overseeing degree audits and the undergraduate student award process; ordering office and teaching supplies; creating and updating brochures and other informational materials; updating relevant sections of departmental website; scheduling rooms; coordinating facilities and audiovisual requests; general office maintenance; and assisting with special projects; and coordinating--with the academic administrator--career development and outreach activities for undergraduate/graduate students. 

Job Requirements

REQUIRED:  at least three years' professional work experience, preferably in an academic setting; excellent organizational, interpersonal, and communication skills; experience with Excel, WordPress, Adobe Creative Suite, and Microsoft Office; discretion and tact; ability to multitask; strong interest in training and working with students; and the ability to interact effectively with faculty, students, staff, and potential students. MIT experience desired, particularly that related to undergraduate student processes. Experience with event planning a plus. College degree preferred. 

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.