Yale Shared Services Accounts Payable Assistant

Connecticut, United States
15 Oct 2018
End of advertisement period
15 Dec 2018
Contract Type
Full Time

Position Focus:

Reporting to the Yale Shared Services (YSS) Accounts Payable Operation Manager, provide administrative, financial and customer service support to the Yale community. Process invoices into Workday and manage Sales Force queues for processing; perform validation on invoices in the Kofax System. Communicate and resolve transaction processing problems, with department administration, central units and suppliers. Respond to telephone and email inquiries from faculty, staff, and supplier community. Ability to detect and document trends for root cause analysis and training purposes. Ensure that current standards are met for transaction turnaround times and quality. Work effectively with colleagues by practicing punctuality, problem solving, and honest communication as well as meeting all standards of confidentiality.

Essential Duties

  1. Receives, classifies, and codes information. Reviews account records to ensure accuracy and completeness. Prepares and distributes billing statements.
  2. Obtains and provides information related to accounts, procedures, and regulations. Establishes, maintains, and reconciles account records.
  3. Reviews, logs, codes, and posts payments. Identifies and corrects errors. Totals and reconciles cash transactions daily. Monitors account records. Composes correspondence related to problem accounts.
  4. Refers delinquent accounts to supervisor and collection agencies. Researches individual accounts. May summarize findings in brief reports.
  5. Completes and processes forms. May present account information at legal proceedings.
  6. Performs clerical functions incidental to account activity.

Required Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Demonstrated proficiency with Accounts Payables and/or Accounting.

Required Skill/Ability 2:

Intermediate Word, Excel and Outlook skills. Proven ability with transaction/ERP processing in systems such as Workday, Oracle, SAP or similar.

Required Skill/Ability 3:

Demonstrated ability to maintain a high level of accuracy in preparing and entering financial transactions, strong organizational skills, multi-tasking skills, and excellent attendance.

Required Skill/Ability 4:

Proven customer service skills and professional demeanor. Ability to critically assess customer inquiries and provide appropriate information or resolution using judgment and available resources.

Required Skill/Ability 5:

Analytical and problem solving skills, decision making skills, effective verbal and listening communications skills, and attention to detail.

Preferred Education, Experience and Skills:

Experience with Workday.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.