Assistant Director, New Student Orientation and Academic Initiatives

Pennsylvania, United States
23 Oct 2018
End of advertisement period
23 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Office of the Provost provides direction on all facets of the University’s academic mission, including education, faculty, research, online learning, global initiatives, admissions, athletics, student life, and arts and culture. The Provost’s Center aggregates programs and offices designed to support University operations, including: the Office of the Provost, the Office of the Vice Provost for Research and its reporting departments (Penn Center for Innovation, Environmental Health and Radiation Safety, University Laboratory Animal Resources, and Regulatory Affairs), the Office of the Chaplain, the Graduate Student Center and Family Resource Center, the Division of Recreation and Intercollegiate Athletics, College Houses and Academic Services, New Student Orientation, the Office of Student Conduct, the Center for Undergraduate Research and Fellowships, the Office of Undergraduate Admissions, the University of Pennsylvania Press, and all of the University’s arts organizations (Penn Museum, Institute of Contemporary Art, Annenberg Center for the Performing Arts, Arthur Ross Gallery, and University Art Collection). It also includes interdisciplinary academic centers and institutes that are more appropriately housed centrally than in an individual school, including the Laboratory for Research on the Structure of Matter, the Center for Cognitive Neuroscience, the Center for Neuroscience and Society, the Penn Institute for Urban Research, the Center for Teaching and Learning, Kelly Writers House, and Weiss Tech House.

The Office of New Student Orientation and Academic Initiatives (NSOAI), a part of Penn’s Provost’s office, is charged with operating a number of university-wide programs, including online and in-person new student orientation for incoming first-year (domestic and international), transfer, and exchange students; second-year experience; Penn Preceptorials; the academic theme year; and other educational, cultural, and social resources for the University.

Under the direction of the Associate Director for NSOAI, the Assistant Director will design, manage, and staff programs and initiatives for New Student Orientation (NSO), a 6-day program for 2450 freshmen (domestic and international), 150 transfer, and 150 exchange students in all four undergraduate schools.

Manage, implement, develop, and assess university-wide academic initiatives including academic theme year, Penn Reading Project (PRP), Preceptorials, First-Year Experience (FYE), Second-Year Experience (SYE), Take Your Professor to Lunch (TYPL), Penn Perspectives, and other programs.

Initiate, execute, and assess Thrive at Penn (TAP), the University’s online pre-orientation program preparing freshman and upper class students for the Penn experience.

Support Associate Director and Director with financial administration of NSOAI programming, staff, and grant budgets. Duties include, but not limited to, analyze budgets, reallocate charges, forecast Fiscal Year budgets, create requisitions/purchase orders, and manage purchasing/travel cards.

Manage grant and reimbursement processes for NSOAI programs and events. Duties include organizing logistics, directing selection processes, and maintaining financial records.

Coordinate various publications and websites for NSOAI programs and events. Duties include managing content, writing, designing, proofreading, technical support, and working with outside agencies.

Oversee the Peers Helping Incoming New Students (PHINS) orientation leader program. Duties include coordinating the recruitment, selection, training, and evaluation processes of student volunteers.

Supervise student and occasional part-time staff, including payroll documentation, e-TimeSheets, and periodic appraisals.

Other duties and responsibilities as assigned.

BA/BS required, Masters degree preferred plus 1-2 years related experience or equivalent combination of education and experience; experience working in higher education preferred; Excellent organizational, planning, problem solving, and writing skills. Experience in managing student and/or part-time workers preferred. Record of success in planning large-scale events (preferably organizing events related to student orientation programs), including program design and budgeting. Substantial computer expertise with database, word-processing, web design, content managing systems, social media and digital marketing, and desktop publishing software. Understanding of Penn’s financial and accounting systems is highly desirable. Ability to work evenings and weekends as required.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.