Administrative Assistant A Oral Medicine

Location
Pennsylvania, United States
Posted
22 Oct 2018
End of advertisement period
22 Dec 2018
Ref
51-30096
Contract Type
Permanent
Hours
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Established in 1878, Penn Dental Medicine is among the oldest university-affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, faculty, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but you can make a real difference in the lives of our patients and students. http://www.dental.upenn.edu/

Perform reception desk duties to support the Department of Oral Medicine and Office of Hospital Affairs. Provide the essential services of phone and in-person communication, scheduling, distribution of information. Assist Department Chair and Faculty with meeting arrangements and all aspects of pre-doctoral and post-doctoral courses. Support office operations and act as back-up support when necessary for business operations.

Provide the essential services of phone and in-person communication, scheduling, distribution of information. Takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one’s behavior on others. 

Assist Department Chair and Faculty with meeting arrangements and all aspects of pre-doctoral and post-doctoral courses. Responds to changing circumstances by being innovative and altering behavior to better fit different situations; consistently exhibits optimism and energy; learns new skills; successfully works with new colleagues; professionally deals with personal discomfort in a changing work environment; willing to be flexible; remains calm in stressful situations. 

Type simple and complex letters, memos, and schedules. Expresses oneself clearly and effectively when speaking and/or writing to individuals or groups; listens attentively; ensures that information is understood by all parties; shares information in a timely manner using the most appropriate method; presents well-organized information in a group setting. 

Work in partnership with Administrative Coordinator to counsel students on policies and procedures for assignment of students to domestic and international extramural programs. Acts professionally and calmly at all times when interacting with others; consistently demonstrates concern and courtesy towards colleagues and customers; treats all people respectfully; 

Serve as backup in absence of Administrative Coordinator. Takes personal responsibility for correcting problems; follows up with individuals to ensure satisfaction with the level of service they have received. Works collegially with others, cooperating in both interpersonal and team relationships; fosters enthusiasm and maintains mutual trust, candor and respect.

An Associate’s Degree or two year college equivalent preferred and 1 years to 3 years of experience or equivalent combination of education and experience is required.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.