Administrative Coordinator, CASI

Pennsylvania, United States
22 Oct 2018
End of advertisement period
22 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.

Founded in 1992, the Center for the Advanced Study of India (CASI) housed in the School of Arts and Sciences (SAS) is the first academic research institution in the US dedicated to the study of contemporary India. CASI seeks an administrative coordinator to perform complex and confidential administrative and coordination functions for all aspects of the Center. This position requires a candidate possessing the ability to work effectively and professionally with CASI’s director and staff, and SAS, the University, and external partners. The successful candidate should have the ability and desire to add value to all of the Center’s major programs. S/he should clearly demonstrate attention to detail, highly effective interpersonal skills and the ability to comply with University policies. S/he proactively provides administrative support to the Center’s management.

As the first point of contact for the Center, the Administrative Coordinator greets visitors in person and / or answer inquiries by telephone or email. The successful candidate will exercise considerable judgment and confidentiality dealing with various constituencies in contact with the Center including high-level officials in the U.S. and Indian governments, members of the Center’s International Advisory Board, donors, alumni, faculty, staff, students, and vendors and contractors. The Administrative Coordinator performs financial transaction work; monitors payments of external invoices; and supports all aspects of the Center’s administrative priorities for its core programs including events coordination, visitor travel and accommodations, and provides assistance with related transaction work. The Administrative Coordinator will also support the Center’s Director including coordination of the Director’s calendar. 

Please see our website for information on CASI:

A High School Diploma with 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelors Degree and 1 to 2 years of experience are strongly preferred. Candidate should demonstrate effective organization, administrative and financial management skills. Previous experience in higher education a plus. Ability to develop sound administrative systems, fulfill all responsibilities in a timely and professional manner, and respond quickly to internal and external requests. Ideal candidate will have excellent communication, and follow through skills. In addition, the candidate should possess the ability to function in a frequently changing environment, and to function as part of a team. Interests in contemporary India and/or academic social science research are assets, but not essential to success in the position. Proficiency in MS Office including Excel and databases. Knowledge of social media applications a plus. Familiarity with UPENN related financial systems such as BEN Financial and Concur or equivalent systems or a willingness to be trained on UPENN systems.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.