Gists/Records Admin Senior

Pennsylvania, United States
12 Oct 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time

University Overview    

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.


The School of Social Policy and Practice contributes to the advancement of more effective, efficient, and humane human services through education, research, and civic engagement. In pursuit of this mission, our theory-based masters and doctoral programs in social work, social welfare, nonprofit leadership, and social policy encourage students to think and work across disciplinary lines and cultures as well as across national and international boundaries.


The Office/Gifts Manager reports to the Associate Dean for Institutional Advancement. He/she will supervise an Administrative Assistant and oversee all administrative functions of the Office of Institutional Advancement to ensure the smooth operations of the entire Office while also managing its diverse interactions and ensuring maximum positive customer service with multiple constituencies, e.g. the Dean’s Office, the Finance Office, SP2’s Board of Overseers, and alumni and friends. He/she also will manage events for the Institutional Advancement Office and will be responsible for overseeing the planning, logistics and implementation of key events, such as SP2’s Board of Overseer meetings and its dedicated Alumni Weekend activities. In collaboration with SP2’s Office of Finance and the University’s Central Gifts Office, the Office/Gifts Manager will be responsible for managing all facets of existing and incoming gifts from gifts processing to producing gift agreements to reconciling and troubleshooting gift issues. Working with the Finance Office, he/she will also be responsible for coordinating all accounts payable for the Office of Institutional Advancement’s ongoing events, projects and initiatives.


A High School Diploma or GED and 5 years to 7 years of experience or equivalent combination of education and experience is required.

Affirmative Action

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements    Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.