Program Coordinator Parent Gifts Development
Reporting to the Program Manager on the Parent Gifts team in the Office of Development, the Program Coordinator (PC) works closely with the Program Manager and the Director of Parent Gifts. The PC collaborates with and provides critical fundraising support to frontline development officers, and engages with other Development staff and other offices on campus to conduct writing, research, and project coordination for the Parent Gifts team. Works on special projects related to donors across the university.
Other responsibilities of the Program Coordinator include: coordinates with Development colleagues and other offices campus-wide to develop or enhance proposals and briefings summarizing Yale activities; coordinates and assists with a range of event logistics, e.g., compiles and maintains invitation lists, extends invitations, confirms attendance, ensures attendance accuracy; conducts research on individuals, corporations, foundations, and institutions using office files, databases, and internet search engines and resources; drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, and proposals; designs, develops, and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database; researches and investigates gift commitments using office files and databases; builds strong relationships with staff and serves as a key contact on questions relating to various unit needs; interacts with donors at the request of the Director and Parent Gifts officers in response to inquiries; assists with arranging campus visits for Yale alumni and prospective Yale families; and assists with the assignment of tasks to student workers.
- Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.
- Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.
- Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors.
- Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development.
- Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, indentures and stewardship reports.
- Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database.
- Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.
- Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
- Interacts with donors at the request of director and/or gift officers in response to inquiries.
- Assists with the assignment of tasks to student workers.
- May perform other duties as assigned.
Required Education and Experience
Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Exceptional communication skills with special emphasis on writing ability and substantive editing.
Required Skill/Ability 2:
Demonstrated ability with project management, and the ability to monitor multiple projects on different timelines simultaneously.
Required Skill/Ability 3:
Demonstrated organizational and research abilities with strong attention to detail. Professionalism, maturity and an ability to work with confidential information and to interact with top-level donors, Yale administrators, and faculty.
Required Skill/Ability 4:
Ability to prioritize work and multi-task with minimal supervision, especially on projects, and meet deadlines in a team-centered, time-constrained environment. Ability to initiate tasks and see them through to completion with minimal supervision.
Required Skill/Ability 5:
Knowledge of MS Word, Excel, and PowerPoint. Demonstrated ability to perform online research and review public information sources.
Preferred Education, Experience and Skills:
Degree in journalism, communications, or English is preferred. Strong candidates will also have experience handling deadline pressure, familiarity with database software and reporting, and the ability to conduct data analysis.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.