Administrative Coordinator

Pennsylvania, United States
22 Oct 2018
End of advertisement period
22 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

The Center Administrator provides high-level, lead administrative support to the Pennsylvania Early Intervention Center (PEIC) Director, Senior Center Coordinator, Program Evaluation Coordinator, and affiliated faculty and staff, as needed. Responsibilities include managing the Center Director’s and Center Coordinator’s complex meeting schedules, and representing PEIC leadership to external, University, Health System, School and Department officials, faculty and staff. Continued responsibilities include implementing, with great autonomy, administrative processes and projects that support the PEIC including management of logistics and other aspects of the PEIC’s committees, and carrying out special projects in support of the PEIC’s mission; managing office documents and information; composing, typing, editing and/or reviewing correspondence and other written materials; preparing complex executive presentations; assisting faculty with inquiries and PEIC procedures. Under limited supervision, perform advanced administrative support functions including: maintain calendar and schedule appointments; coordinate meetings; handle travel arrangements. Compile and/ distribute correspondence, memoranda, reports, and related materials; obtain signatures; monitor follow-up or response.

The Center Administrator supports the PEIC Director and Center Coordinator leadership/management team. The Center Administrator reports to the Center Coordinator.

A High School diploma and 5 years of experience or an equivalent combination of education and experience required. Bachelor’s degree preferred. The position requires someone with a proven track-record in taking initiative, excellent organizational, problem-solving skills, interpersonal skills, and the ability to thrive in a fast paced environment with competing deadlines and priorities, whether working autonomously or as part of a team. The Center Administrator must be able to exercise sound judgment and discretion in working with confidential and sensitive matters. Strong oral and written communication skills, demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office, and the ability to effectively utilize the Internet are required. Minimum of 3 years of increasingly responsible administrative experience. Database skills, knowledge of Concur, knowledge of the Penn environment, and global health interest/experience are highly desirable.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.