Senior Human Resources Representative

Massachusetts, United States
22 Oct 2018
End of advertisement period
22 Dec 2018
Contract Type
Full Time
  • Job Number: 16619
  • Functional Area: Human Resources
  • Department: Biology
  • School Area: Science
  • Employment Type: Full-Time
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No

SENIOR HUMAN RESOURCES ASSISTANTBiology, to work independently to provide wide-ranging, responsive, and transparent support of the human resources (HR) function in a busy, team-based, headquarters (HQ) office. Responsibilities include completely and accurately preparing a variety of appointment transactions for all employee categories and visiting students (new hires, changes, terminations, leaves, etc.); performing complex mathematical salary calculations; coordinating and preparing visa paperwork and documentation; conducting new hire orientation and handling onboarding logistics; tracking expiring appointments and visas and taking action accordingly; serving as liaison to the MIT Payroll Office to resolve payroll/pay issues; working with administrative assistants and hiring managers on searches; maintaining personnel files, FileMaker databases, and department email listservs; preparing reports; responding to general inquiries regarding personnel policy; assisting HQ team with office coverage and occasional event work; and other duties as needed. Will also provide support for a variety of recurring HR-related activities, including dispositioning applicants on closed positions; outside professional activities reporting; assisting with faculty promotion and search cases; employee parking; and preparing letters, memos, and other correspondence.  

Job Requirements

REQUIRED: a minimum of three years of administrative or human resources experience, preferably in an academic environment; a high degree of initiative; strong detail-orientation; excellent organizational, interpersonal, and communication skills; ability to manage a variety of tasks concurrently, work both independently and as part of a team, and remain flexible as situations demand; tact, diplomacy, and discretion with confidential information; and proficiency with MS Office and FileMaker.  A bachelor’s degree, experience with the Data Warehouse and Cognos, and knowledge of MIT and its appointment and visa policies and procedures are preferred.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.