Associate Director, Development, Duke Law School

North Carolina, United States
28 Oct 2018
End of advertisement period
28 Dec 2018
Contract Type
Full Time

Alumni and Development

Job Description

DUKE LAW SCHOOL Alumni & Development Office DIRECTOR OF ADVANCEMENT SERVICES Law School, Level 14, Job Code (1634) Job Description

Reporting to the Associate Dean of Alumni and Development, the Director of Advancement Services is responsible for the organization and management of the internal advancement systems, including alumni and donor records, stewardship, data analytics and database administration, operations management, and financial reporting.


Lead a three-person Advancement Services team:

  • Manage and oversee gift handling and processing, including securing donor documentation and assuring proper allocation of gifts;
  • Manage and oversee gift stewardship and donor relations, including the development of a comprehensive donor relations plan; and,
  • Manage and oversee data management, striving for accuracy and completeness in the constituent database as well as further effective data analysis systems.

Provide overall strategic planning and management of special projects, including:

  • In coordination with the Associate Dean and management team, develop the annual and long-term strategic and operational plans;
  • Using advanced database and other technologies, develop and disseminate reports and analyses to assist in development efforts and financial planning;
  • Manage reporting for fundraising campaigns and initiatives, including matching gift challenge programs;
  • In collaboration with the Annual Giving team, develop and disseminate reports and analyses to assist in Annual Fund and Annual Giving solicitations at calendar year-end and fiscal year-end, and for other special initiatives; and, • Conceptualize, create and execute an annual Advancement Services operating plan.

Operations Management:

  • Develop and oversee the annual department budget, monitor and analyze spending to identify cost savings, recovery and enhancement opportunities, and prepare monthly status and variance reports;
  • In collaboration with the school’s business office, provide department-level human resources services, including managing employment openings and culture management;
  • Work with the school’s facilities manager to oversee the office space, furnishing, technology, and other equipment needs;
  • Document and articulate alumni & development office policies and procedures;
  • Establish and implement operational best practices;
  • Manage and maintain the constituent digital and physical file system; and,
  • Periodic vendor management.

Liaison with various internal and campus-level constituencies:

  • Work with University Development, Alumni & Development Records, Alumni &Development Systems, Endowment Administration, and the University Secretary regarding gift policies, pledge agreements, endowment agreements, facility naming, etc.;
  • Collaborate with Duke Information Technology Office as needed for alumni & development database, website, and alumni directory issues; and,
  • Provide information and data support for internal constituents at the Law School, including but not limited to, the offices of the Dean, Communications, International Programs, Career & Professional Development, etc.

Requisition Number 401500443
Location Durham
Job Family Level 14
Exempt/Non-Exempt Exempt
Full Time / Part Time FULL TIME
Regular / Temporary Regular
Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires five years experience in alumni affairs, publicrelations, fund raising, sales and promotions, marketing, studentactivities or a related field in order to acquire skills necessary toadminister, coordinate and/or participate in general fund raisingactivities and proposal development.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

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