Business Office Admin/Personell Support Coordinator

Pennsylvania, United States
12 Oct 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time

University Overview    

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview    

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Abramson Cancer Center is ranked as one of the top Cancer Treatment Centers in PA, NJ and DE by the NCI. We support eleven Research Programs that bring together investigators from 41 departments and 8 University schools with a shared interest in specific types of Cancer or scientific themes. Many programs span multiple research disciplines (e.g. fundamental and translational). The Business Office Administrative Coordinator works under the direct supervision of the CFO and the Manager of HR for the ACC. As we continue to expand in these initiatives, we are actively looking to recruit the talent of a Business Office Administrative Coordinator to provide administrative, clerical, organizational, office support and HR support to the Chief Finance Officer and to the Manager of HR of the Abramson Cancer Center. The BO Administrative Coordinator is required to judge independently and to have considerable initiative. The Business Office Administrative Coordinator will act as the CFO’s primary assistant supporting and performing a variety of tasks that include acting as a liaison between departments, outsider vendors, and staff members, managing the CFO’s calendar, composing and preparing correspondence, coordinating meetings, preparing presentations, processing reimbursement and events planning. In addition, the Business Office Admin Coordinator will also perform a variety of duties that include assisting with HR activities such as the I9 verification process, weekly payroll, maintaining, the PTO system, assisting with obtaining UPHS access for Non-UPHS employees in collaboration with the Health System and our clinical research programs. They will assist the Manager of HR with processes within the ATS, the HR Application Portal, HR Manager, including the on boarding process. The Business Office Administrative Coordinator will be responsible for providing overall support within the Abramson Cancer Center and its collaborative partner UPHS and the Cancer Services.


High School degree and 5 years of experience, or equivalent combination of education and experience, required. College degree or coursework preferred. Working knowledge of Microsoft Office: i.e., Word, Excel, PowerPoint etc. Experience planning, coordinating and executing complex travel plans and arrangements. Strong interpersonal skills, professional image and work ethic. Professional demeanor to maintain good public relations with collaborative partners, internal and external customers including Senior/Faculty members of the department and collaborating departments. Excellent written and verbal communication skills. Good organizational skills to manage multiple projects and ability to work independently, handle multiple tasks simultaneously, and mange one’s own time appropriately given ever changing priorities.
Detailed oriented, Pro-active and anticipatory in daily work. Team player and able to assume increased responsibility. Ability to interact with all levels is required, demonstrates willingness to learn, grow, and develop in the role.

Affirmative Action Statement    

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.