Grants Coordinator B

Pennsylvania, United States
23 Oct 2018
End of advertisement period
23 Dec 2018
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


Under limited supervision, the Grants Coordinator B will support the grants managers across multiple divisions within the Department of Medicine. This will include producing and/or managing financial reporting; assisting in proposal preparation, developing budgets, monitoring expenditures; monthly reporting; identifying incorrect transactions, preparing documentation necessary for corrections, and data entry of the correcting transaction; updating and distributing internal reports; serving as backup for purchasing, check requests and payroll. This position reports to the grants managers and senior administrator within the Department of Medicine and has a dotted reporting line to PSOM Office of Research Support Services The Grants Coordinator B is expected to generate specialized reports for clinical trials and complicated program projects; develop budgets, monitor expenditures; identify incorrect transactions and take corrective action; reconcile and distribute internal reports. The coordinator will be responsible for monthly payroll processing and serve as backup for purchasing and accounts payable.


A Bachelor’s Degree and 2 years to 4 years of experience or an equivalent combination of education and experience required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.