Special Project Music Metadata Librarian

California, United States
23 Oct 2018
End of advertisement period
23 Dec 2018
Contract Type
Fixed Term
Full Time

This is a 2-year fixed term position.


Responsible for cataloging and processing of various music-related collections with an emphasis on sound and video recordings at the Music Library and Archive of Recorded Sound of Stanford University.


  • Assists in devising, analyzing, documenting, and coordinating cataloging / processing workflows for various music-related collections with an emphasis on sound and video recordings.
  • Trains / supervises student assistants in processing projects.
  • Provides original and complex copy cataloging and classification for music materials in several formats.
  • Remains current on RDA, LC-PCC policy statements on RDA, LCSH / LCGFT practices, MLA best practices for music cataloging, MARC formats, OCLC Connexion & Symphony procedures and tagging conventions, and other local and national standards for the cataloging of music materials.
  • Resolves cataloging issues and problems.
  • Performs retrospective maintenance in the Symphony database.
  • Coordinates end-processing and binding of music scores with the Music Library Operations Manager.
  • Prepares and monitors items sent to Conservation or Stanford Media Preservation Lab for preservation work.
  • Assists in planning and coordinating outsourcing projects.

* - Other duties may also be assigned


Education & Experience:

  • MLS/MLIS degree from an ALA-accredited graduate school is required or a relevant academic discipline with demonstrated understanding of music cataloging or a combination of education and relevant experience. Work experience as a music cataloger is desirable.
  • Bachelor’s degree in music, or equivalent demonstrated subject knowledge of music history and theory, is required.

Knowledge, Skills and Abilities:

  • High attention to detail with demonstrated enthusiasm for cataloging processes.
  • Demonstrated knowledge of music cataloging using RDA, LC classification and subject / genre headings, and MARC formats in an automated cataloging system is required. Experience with SIRSI Symphony and OCLC Connexion desirable.
  • Interest in learning and ability to follow cataloging standards and practices.
  • Ability to adapt approach to individual cataloging situations.
  • Ability to creatively solve problems and think analytically.
  • Knowledge of music reference and research tools.
  • Ability to manage projects independently.
  • Responds well to coaching and direction.
  • Excellent verbal and written communication skills.
  • Demonstrated success in engaging with colleagues and the work environment in a collaborative and constructive fashion.
  • The ability to work well with a diverse group of people.
  • The ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals.
  • The ability to train and supervise student assistants is required. Previous supervisory experience desirable.
  • Knowledge of and interest in historical audio recordings highly desirable.
  • A reading knowledge of at least one major Western European language other than English is required (German, French, or Italian strongly preferred).


  • Constantly sit, perform desk-based computer tasks. 
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.