Development Event Planner

Location
California, United States
Posted
22 Oct 2018
End of advertisement period
22 Dec 2018
Ref
80674
Contract Type
Permanent
Hours
Full Time

INTRODUCTION:

The Stanford Institute for Economic Policy Research (SIEPR) is Stanford’s thought leader for understanding the economic challenges, opportunities, and policies affecting people around the world. For over 30 years, SIEPR’s mission has been to support research that informs economic policymaking while engaging future leaders and scholars. At its core is SIEPR’s faculty—over 100 faculty members who represent all seven schools at Stanford. With SIEPR support, they study a vast array of economic policy-relevant areas in the U.S. and around the world, collaborating with other established and up-and-coming researchers from within and outside Stanford.  SIEPR’s vibrant community of scholars shares knowledge and builds relationships among academics, government officials, the business community and the public.

SIEPR’s reach goes well beyond research support as it seeks to educate and energize a broad, diverse community of policymakers and influencers, including academics, students, business leaders, the media, and the public, about the most important economic issues. It does this by connecting the research to policy areas and disseminating it to policymakers and influencers; providing state-of-the-art facilities and infrastructure; delivering cutting-edge thought leadership; and deepening relationships among various stakeholders by hosting frequent conferences and gatherings. SIEPR’s vision is to raise living standards and improve quality of life by making economic policy more effective at all levels.

Building on its strong foundation of 35 years and leveraging Stanford’s long-range planning process, SIEPR intends to strengthen and amplify its impact over the next five years and beyond in its mission to: 1) support research that informs economic policymaking, 2) engage future leaders and scholars, and 3) share knowledge and build relationships among academics, students, policymakers, the business community, the media, and the public.

JOB PURPOSE:

The Development Event Planner joins SIEPR at an important time in its 35+ year history to lead the effort towards being a purpose-driven, operations-oriented, sustainable and forward-looking organization that delivers consistent, excellent service to SIEPR’s various stakeholders within well-communicated parameters.  

Reporting to the Director of Development, the Development Event Planner will work as part of a team to plan and execute donor-focused SIEPR events, such as our highly successful SIEPR Economic Summit, our Associates Meetings and the VIP dinners, Advisory Board meetings, and other donor-related events.  This position will require attention to detail and strong interpersonal skills to enhance and build on relationships with various stakeholders.  Events would primarily be donor focused, but not solely limited to donor events.  The Development Event Planner would work collaboratively to:

  • plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations;
  • procure and coordinate vendor services;
  • have responsibility for financial management of the event;
  • provide on-site event support;
  • research and provide recommendations for potential event locations and evaluate alternatives.

The successful candidate will have a strong background and proven record in event planning and demonstrate excellent working relationships with donors, faculty and staff.  

Core Duties*:

  • Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and review administrative procedures and event progress.
  • Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events.
  • Scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
  • Work with supervisor to optimize SIEPR multipurpose events for core objectives.
  • Establish and maintain relationships with internal and external university partners.
  • Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
  • Oversee development of registration strategy and logistics.
  • Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
  • Research and provide recommendations for potential event locations, and evaluate alternatives.
  • Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues. 
  • May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.
  • Create and regularly update documentation of SIEPR event best practices and procedures.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
  • Excellent project management skills, and the ability to manage complex timelines and multiple projects.
  • Ability to work both independently and as part of a team.
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Exceptional customer service skills with the ability to cultivate partnerships.
  • Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
  • Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms.
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:

  • Valid Non-Commercial Class California Driver’s License.

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • May require some travel and working evenings and weekends.

WORK STANDARDS:

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu