Benefits and Absence Management Analyst
This position is responsible for the Benefits and Absence Management department's reporting needs, including but not limited to, preparing metrics, evaluating and analyzing data, producing dashboards for senior leadership throughout the University. Performs complex pay calculations for employees on Short Term and Long Term Disability; reviews timecards and pay calculations performed by members of the team. Supports the 403(b) Custom Portfolio, Investment Lineup and Qualified Default Investment Alternative program, as well as maintenance of the Faculty Phased Retirement Plan (FPRP). Serves as project manager in the oversight of events for the Benefits office (retirement fairs; benefits fairs) and guides administrative support in the execution of logistics.
- Run monthly, quarterly and annual analysis on leaves of absence and workers’ compensation data. Assess trends of highest volumes departments; employee demographics; types of absences; trending related to time of year; etc.
- Recommend solutions - wellness programs; modifications to processes; department specific proposals - based upon findings
- Reconcile M&Ps on Short Term Disability (monthly) to ensure proper pay. Reconcile all employees on Long Term Disability (weekly and monthly) to ensure proper pay. Troubleshoot issues related to staff (or faculty LTD) with TPA.
- Perform data analysis to identify and track 403(b) participant cohorts for special outreach and/or monitoring
- Analyze 403(b) plan and participant data to identify and track potential problems
- Monitor system updates and asset mapping activities, sign-offs.
- Troubleshoot participant issues with TPA, employees and dependents.
- Coordinate benefits events, including: retirement fairs, benefits fairs, workshops, seminars. Guide administrative support in the execution of logistics; troubleshoots issues that arise.
- Troubleshoot complex vendor invoicing issues that arise.
- Assist with Faculty Phased Retirement Plan (FPRP); generates statistics regarding program and eligibility.
- Respond to surveys on behalf of Benefits and Absence teams.
Required Education and Experience
Bachelor’s degree and 1 year of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Exceptional reporting and analytical skills, including ability to interpret complex data sets and summarize results for senior leadership.
Required Skill/Ability 2:
Intermediate-to-advanced proficiency with MS Excel, and strong knowledge of other Microsoft Office products (Word, PowerPoint). Expertise in extracting and summarizing large quantities of data from database systems, and linking multiple databases together.
Required Skill/Ability 3:
Excellent project management and organizational abilities with strong attention to detail. Demonstrated ability to handle multiple projects simultaneously.
Required Skill/Ability 4:
Strong interpersonal skills, and well-developed written and verbal communication skills. Demonstrated ability to present data and information to a variety of audiences, including senior leadership. Strong public speaking skills.
Required Skill/Ability 5:
Ability to work independently and/or as part of a team. Ability to maintain confidentiality of information.
Preferred Education, Experience and Skills:
Experience with benefits health and welfare programs and/or absence management (leaves of absence and workers' compensation). Experience with Workday and Kronos systems. Experience in a University setting desired.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.