The Department of Neurosurgery is seeking an experienced research administrator to support world-class scientific research who will manage and provide executive and administrative support for multiple faculty PIs involved in basic science research and their laboratory personnel which include research staff, postdocs and graduate students. The successful candidate will be expected to meet the personnel needs of the various laboratories and serve as primary contact for all administrative issues. Planning, communication, problem-solving and strong time-management skills are essential. Familiarity with research environments is an advantage. This position will provide assistance with grant proposals, maintenance of faculty “Other Support” and CVs, organizing animal protocols, assisting with teaching materials and support and general organization and management of the office.
- Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
- Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
- Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
- Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
- Participate in contract closeout process and audit inquiries; submit final reports and certificates.
- Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
- Participate in and contribute to process improvements and group projects.
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and one year of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
- Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
- Willingness and ability to understand and interpret university policies and procedures.
- Excellent oral, written, and verbal communication skills.
- Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
- Strong accounting skills; knowledge of basic accounting principles.
- Ability to complete Cardinal Curriculum I and II while in position.
- Extreme attention to detail.
- Ability to work well independently, but also to seek assistance when needed.
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.