Director Of Penn Alumni Board Services

Pennsylvania United States
12 Oct 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.

The University of Pennsylvania Alumni Relations department is a customer/client focused service-oriented department whose mission is to engage all Penn alumni in a mutually beneficial, lifelong connection to each other, their school, and the University, and encourage alumni support and guidance to advance Penn’s eminence for future generations. Many of the department’s activities and programs are carried out through a network of volunteers as well as through collaboration with other University departments.

The Director for Penn Alumni Board Services manages the major advisory bodies of Penn Alumni (formerly the Alumni Society) in partnership with the President of Penn Alumni and the Executive Secretary of Penn Alumni/the Associate Vice President for Alumni Relations. He/she plans and executes programs, activities, and communications in support of our mission to cultivate a lifelong connection with the University for all alumni. This includes annually coordinating three meetings of the Penn Alumni Board of Directors, the annual Alumni Award of Merit Gala, the University-wide Alumni Relations Group, the alumni presence at Commencement, and periodic meetings of the Penn Alumni Executive Committee, as well as serving as the liaison to several Penn Alumni leadership committees including Nominations and Awards & Resolutions. The Director also is responsible for implementing the strategies in support of Penn Alumni’s mission and goals to identify, cultivate, and track alumni leadership.


  • While working closely with the Associate VP for Alumni Relations and the President of Penn Alumni, coordinate meetings of the Board of Directors three times each year (including the annual winter Board retreat) and the Executive Committee as needed.
  • Coordinate content and agenda for three annual Alumni Trustee meetings set to take place during fall, winter and spring Trustee’s meetings.
  • Oversee the planning and execution of Penn Alumni’s annual Alumni Award of Merit Gala including process for the selection of award recipients for both alumni and student awards.
  • Coordinate Nominating Committee meetings and process for the annual election of Alumni Trustees.
  • Coordinate meetings and agendas for monthly meetings of the university-wide ‘Alumni Relations Group.’
  • Staff various Penn Alumni leadership committees (Awards & Resolutions, Nominations, Executive, Programming and ad hoc committees and task forces).
  • Collaborating with AR staff, actively manage the annual schedule of events of the Penn Alumni President.
  • Manage leadership pipeline for the Penn Alumni Board of Directors including annual leadership letters.
  • Support other University alumni boards and volunteer groups as needed.
  • Coordinate alumni presence and role in the annual Commencement processions.
  • Manage the identification and involvement of alumni leaders and assist in the identification of potential alumni leaders.
  • Work collaboratively with all Alumni Relations staff, Schools and Centers professionals, and the Office of the Secretary to assist with the identification and tracking of current and prospective volunteer leaders. Provide periodic reports to these groups for cross-checking, updating and/or revision of information. Meet with pipeline volunteers as needed to identify their areas of interest for future involvement.
  • Assist in the writing, editing, proofreading, production and mailing of Penn Alumni communication vehicles such as notices, invitations, and other print and electronic materials, often operating under tight deadlines.
  • Draft correspondence for volunteer leaders (e.g., the President of Penn Alumni) and the Assistant VP for Alumni Relations. Prepare remarks, flow charts, presentations and briefing documents for special events.
  • Serve as a member of the Associate VP for Alumni Relations’ senior planning team to formulate and assess progress towards short and long term strategic plans for the Office of Alumni Relations.
  • Perform other duties as assigned.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.