Development Assistant, Penn Medicine

Pennsylvania United States
12 Oct 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.

Penn Medicine is one of the world’s leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation’s first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.

The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S.

News & World Report’s survey of research oriented medical schools. The School is consistently among the nation’s top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.

The University of Pennsylvania Health System’s patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation’s top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation’s first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.

  • Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.
  • Under limited supervision Administrative Assistant for three Development professionals in the Individual & Organizational Giving division of Penn Medicine Development & Alumni Relations for the University of Pennsylvania Health System (UPHS) and Abramson Cancer Center (ACC) teams.
  • Responsible for all support functions of supervisors and IOG activities as needed.
  • Provides information to faculty, staff, alumni, students, volunteers, trustees, and grateful patients concerning PENN Medicine Development and Alumni Relations (PMDAR), the Individual and Organizational Giving division – UPHS and ACC teams.
  • Prepares correspondence: drafts, formats, types, and proofreads letters, manuscripts and proposals using word processing equipment. Proficient in typing and word processing. Knowledge of MS Office, MS Word and MS Excel required.
  • Organizational activities on behalf of supervisors including filing, copying, distribution and data entry, make arrangements for meetings and travel, and prepare expense account forms. Tracks all expenditures for supervisors.
  • Coordinate mass mailings and serve as administrative support for cultivation events, including staffing events.
  • Shares responsibility with departmental AA staff for answering telephones, and participating in inter-campus deliveries/pick-ups.
  • Assists with staffing and greeting at special events and group projects, and other PENN Medicine Development activities as necessary.
  • Records ATLAS and prospect management entries and gifts processing as needed by supervisors and unit.
  • Engages in basic development research using standard reference and files.
  • Maintains calendar and arranges travel itineraries and accommodations. Opens, reviews, and distributes mail within scope of authority.
  • Coordinates priorities for assigned PENN Medicine Development professional staff and works as a team with all PENN Medicine Development staff and other administrative support staff on Individual and Organizational activities.
  • Performs other duties as assigned.
  • A High School Diploma or GED and 3 to 5 years of experience or equivalent combination of education and experience is required. One year of experience in development highly desirable.
  • Knowledge of computer programs and databases required.
  • Ability to handle complex and highly confidential materials.
  • Ability to lift 25 – 50 lbs.
  • Ability to work with peers and all levels of management and to operate effectively in larger, busy department. Attention to detail and excellent communications skills preferred.
  • The incumbent works on a daily basis with and through senior institutional officers, trustees, donors and volunteers, administrators, faculty, grateful patients and families, and development/alumni affairs/ public affairs colleagues, and must have experience, judgment, and communications skills commensurate therewith.
  • Ability to staff event as needed.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.