Communications Coordinator

Michigan, United States
03 Oct 2018
End of advertisement period
11 Nov 2018
Contract Type
Part Time

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

This position will provide communication support to the departments of Asian Languages & Cultures, Germanic Languages & Literatures, Near Eastern Studies, Romance Languages & Literatures, Slavic Languages & Literatures and the Institute for the Humanities; a few hours over the course of the year will also be provided to the Humanities Collaboratory. This position will be part of a shared services events and communication team for the units named that are located in the Modern Languages Building (MLB) and Thayer Academic Building (TAB). The position will report to three Chief Administrators. Occasional weekend and evening work may be required in support of events.

This is a part-time (20 hours per week) temporary position.


Communications - 80%

  • Oversee the creation and maintenance of a social media presence for units utilizing Facebook, Twitter and/or YouTube. Provide strategic guidance on social media platforms and best practices. Partner with department staff on content for these feeds.
  • Oversee and participate in the maintenance of departments’ websites using Adobe Experience Manager. Oversee and manage regular and timely updates of website pages. Develop a calendar for each unit to ensure each website page is reviewed on an annual basis and updated. Working with unit leadership, develop visual themes and ensure departmental cultures are reflected throughout the websites.
  • Strategize and work directly with department faculty and staff to obtain copy for academic sections of websites, especially faculty publications. Generate content for News and other relevant sections of the websites. Such content might include interviews of new faculty or graduate students, creating faculty research profiles, or reporting on grants or awards received by faculty.
  • Write news releases as needed and distribute appropriately.
  • Review and edit website, publicity and social media content to ensure a consistent unit message and image adhering to University and LSA formats, styles and logo standards.
  • Create, coordinate, and disseminate electronic and print newsletters and annual reports in close cooperation with unit leadership and staff.
  • Photograph, or arrange for the photography, of events and individuals for departmental publicity. Maintain a digital archive of all images for each unit and its respective events/programming.
  • Research, evaluate, and learn new tools to support communication needs.

Event Support - 20%

  • Provide back-up support for events coordinator and graphic artist during peak workload and/or during staff absences.
  • Organize and coordinate event logistics for departmental receptions, seminars, colloquia and lectures including, but not limited to, catering, venues, audio/visual and IT needs, travel, and honorarium payment. Utilize internal tracking mechanisms in order to ensure all team members are aware of the status of events. Be present, or ensure coverage, at events to manage all event details. Communicate with organizers and invited guests regarding event logistics.
  • Utilizing templates, design posters and flyers for regularly scheduled events. Coordinate printing and distribution of publicity.

Required Qualifications*

  • At least two or more years of experience with website strategy, organization, and updates and/or social media communication as publicity for events and highlighting unit achievements.
  • Excellent oral and written communication skills with prior experience writing content for both print- and web-based outlets.
  • Extremely high attention to detail.
  • Previous experience editing and proofreading copy for public dissemination.
  • The ability to work in a fast-paced and dynamic environment with multiple and sometimes conflicting priorities.
  • Proven ability and willingness to work with diverse populations.
  • Demonstrated ability to work as a member of a team, fostering positive relationships and communication.

The person in this position must have the ability to move a cart of equipment, food, or other items needed for event set up. Ability to move a cart weighing up to 50 pounds is required as well as the ability to move 10-15 pounds of such items if needed. Chosen candidate must have the ability to set up and tear down for events including moving and arranging tables, chairs, and mobile equipment. This position requires the ability to move materials weighing up to 25 pounds to a height of 3-4 feet and set them on tables, carts, or other surfaces. The person in this position frequently communicates with individuals for whom English is not their first language; he or she must be able to exchange accurate information in these situations.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.