Associate Director, Annual and Special Gifts
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Penn Medicine is one of the world’s leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation’s first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.
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The University of Pennsylvania Health System’s patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation’s top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation’s first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.
Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.
Reporting to the Executive Director of Annual Funds and Special Gifts, will conduct approximately 100 solicitations of patients and friends of the health system’s hospitals and suburban outpatient clinics.
The Associate Director will assist with supervision of the gift processing staff that records all donations to the health system’s annual funds.
Assists in planning and coordinating special events, stewardship programs, and donor recognition programs for the health system annual giving program as needed.
Supports the Executive Director in managing outreach and communications with annual leadership giving prospects.
- Under supervision of the Executive Director will conduct approximately 100 solicitations for mid-level gifts ($1,000 – $25,000) from leadership-level annual giving prospects.
- With supervision of the Executive Director, plan and manage aspects of annual giving program, including establishing and reviewing broad objectives relative to annual giving, identifying issues and opportunities with the annual giving programs, and communicating annual giving priorities to officials at higher levels.
- Directly responsible for creative components of the Annual Funds and Special Gifts program including drafting of appeal letters and stewardship materials.
- Responsible for the maintenance and updates to prospect and donor records within the university database.
- With Executive Director, participate in development of overall annual giving strategy and plan for the health system; make recommendations and participate in determining policies and procedures, goals and objectives, and implementation of annual giving and other related programs.
- In conjunction with Executive Director, develop and implement new strategies to improve effectiveness and efficiency of appeals and other programs.
- Develop an understanding of the educational, research and clinical operations at the University of Pennsylvania Health System and communicate its strategic initiatives in a compelling manner to both internal and external audiences.
- Supervise the gift processing staff for the accurate input of all donations and the preparation of all regularly scheduled annual giving fundraising reports; performs analysis of activities and offers suggestions to Executive Director for enhancing program performance.
- Assist in the supervision, direction, and performance evaluation of the Annual Fund’s Development Assistant.
BA/BS degree required; 3-5 years’ experience in development or related field; sound knowledge of annual giving programs and practices; ability to handle multiple projects with strong attention to detail; exceptional writing skills (preferably with demonstrated experience in annual fund writing); strong computer skills – MS Word, Excel and Access; analytic thinker; customer service focused individual with the ability to build working relationships internally, at Penn and UPHS, and externally with donors, vendors and consultants; outgoing personality interested in and capable of cultivating relationships with annual giving prospects and donors. Some travel required, availability some weeknights and weekends, and valid driver’s license required.
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