NCTN Administrator

California, United States
22 Oct 2018
End of advertisement period
22 Dec 2018
Contract Type
Full Time

The Stanford Cancer Institute (SCI) is a National Cancer Institute (NCI) Designated Cancer Center that seeks to build synergies and collaborations across the Stanford University Campus. SCI faculty researchers are active in translational research with more than 250 cancer related clinical research studies ongoing at any time. The NCI National Clinical Trials Network (NCTN) Program is a very important component of the Stanford Cancer Clinical Research Program, providing important study opportunities for our patients and leadership opportunities for Stanford faculty. The infrastructure support for this program is located in the SCI Cancer Clinical Trials Office. 
The Cancer Clinical Trials Office is seeking to fill a position for NCTN Administrator. This role is responsible for administration of the NCTN clinical research program under the direct supervision of the NCTN Program Manager. Specifically, this role will perform tracking and monitoring of the status of the NCTN study portfolio (approximately 120 studies) through data gathering from various systems (e.g., OnCore, CIRB IRB Manager, CTSU, Medidata). This role will manage all membership and access privileges for Stanford faculty and staff including NCI memberships for new and renewing members and access management to all NCTN systems (e.g., NCTN group rosters, CIRB IRB Manager, CTSU). The NCTN Administrator tracks financial information related to study conduct. This role acts as the hub of NCTN communications, sharing information as pertinent with key stakeholders.

This new position will be responsible for evaluating very complex electronic and communication systems to consistently identify ways to more efficiently and effectively gather and monitor information pertinent to management of the program – information includes study, subject and data status, financial, regulatory and general communication, among other information that might be identified in the future. 

* - Other duties may also be assigned.


  • Experience with process improvement activities
  • Strong critical thinking capabilities
  • Strong collaboration skills with innovative and open approach to work responsibilities


Associate degree or equivalent work experience or two years relevant experience.


  • Demonstrated ability to use project management software tools.
  • Polished written and oral communication skills to address a wide variety of audiences.
  • Demonstrated multi-tasking ability to manage multiple parallel projects and competing priorities.




  • Frequently sit, perform desk based computer tasks (stand or sit desk arrangement), grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, write by hand, twist/bend/stoop/squat, use a telephone
  • Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, lift/carry/push/pull objects that weigh up to 20 pounds

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Travel locally and cross-university.


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,