Coordinator B, Academic Affairs

Pennsylvania United States
11 Oct 2018
End of advertisement period
11 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Established in 1878, Penn Dental Medicine is among the oldest university-affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, faculty, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but you can make a real difference in the lives of our patients and students.

Provide high-level administrative, logistical, and technical support for the daily operations of the Office of Academic Affairs (OAA) while utilizing advanced learning and administrative management systems to further advance the School’s innovation efforts. The successful candidate must possess excellent organizational and communication skills (verbal and written) and have the ability to effectively multi-task. Proficiency with Microsoft Office, Adobe Suite and experience with multiple educational technology platforms, including Canvas, ExamSoft and Panopto is required.

Oversee the development, independent coordination, and execution of academic affairs courses which are part of Penn Dental Medicine’s curriculum, (i.e. supervise and report the academic process of students, communicating with individual students for academic and personal support). Monitor and assist with departmental level promotions and/or reappointments. Supervise office operations for the Academic Affairs Department. Provide administrative support to the Chair of Academic Affairs. Manage and reconcile procard purchases. Provide support for courses, exams, and lead research processes including but not limited to ordering, FTE demands, visa, travel, shipment, deliveries, etc.

Bachelor’s degree with a minimum of three years of professional experience in performing related functions preferably in higher education. Strong implementation skills to bring projects to completion in a timely manner while working with others in various departments. Proven ability to reason, prioritize, problem solve and communicate logically. Experience in meeting/event coordination. Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload. Analytical skills to gather and analyze data, and generate relevant reports. Ability to use tact, diplomacy and maintain a high level of confidentiality. Excellent computer skills in word processing, excel spreadsheets, Internet and electronic mail with the ability to set up and maintain a database. Technical skills to learn and use enterprise systems and departmental tools. Experience using standard office equipment such as copier, fax and calculator. Strong organizational skills to maintain office files, schedule, calendar, and coordinate logistics for meetings and special events, including publications, media services and catering. Clear and understandable speech to disseminate information and forward messages in a thorough and appropriate manner. Demonstrate effective, clear and businesslike written and oral communications – including solid editing, proofreading skills.

Experience taking concise and accurate meeting minutes. Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside of the University. Excellent problem solving skills. Strong commitment to teamwork. Service-oriented, with ability to maintain a pleasant and helpful attitude. Ability to troubleshoot and problem solve.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.