Program Coordinator, Duke Technology Scholars

North Carolina, United States
19 Oct 2018
End of advertisement period
19 Dec 2018
Contract Type
Full Time

Dean of Faculty - Office

Job Description

Occupational Summary

The Duke Technology Scholars (DTech) program is a comprehensive effort to inspire a more diverse group of Duke undergraduates to choose careers in computing. The DTech program centers around the idea that community, mentorship and hands-on experience are keys to the recruitment and retention of diverse individuals in technology fields. This position will work closely with the Faculty Director and Executive Director to develop, coordinate and administer programmatic activities that meet the goals and objectives of DTech.

Work Performed

Logistical support (40%)

  • Make programmatic decisions in consultation with Executive Director and Faculty Director that have significant impact on the successful achievement of program strategies and objectives
  • Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services and systems
  • Locate and procure, in consultation with the Executive Director, the necessary summer housing for all DTech cohorts; adhering to all Duke University policies, consulting with the Office of Risk Management and Office of Counsel on the leasing agreements
  • Design and implement academic year programming, outreach, and engagement
  • Develop and coordinate new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components
  • Provide one-on-one mentorship for 60-80 DTech associates/scholars; meetings, phone calls, emails and serve as a conduit to connect the scholars to the other Duke offices and resources as needed including but not limited to Academic Resource Center, Learning Specialists, DuWell, CAPS, academic deans, and faculty members.
  • Foster company relationships in conjunction with Executive Director
  • Coordinate meetings of the DTech Scholars Advisory Committee
  • In consultation with the Faculty Director and Executive Director, provide logistical support and direction for the application and selection process
  • Coordinate relationships between DTech Scholars and industry mentors

Marketing & Communications (30%)

  • Coordinate public relations activities to include conceptualizing and writing newsletters, promotional materials, publications, press releases, ads and fliers; develop plans and schedules for release of publicity materials
  • Maintain the program website and social medial presence of DTech Scholars, in consultation with the Executive Director and Faculty Director
  • Serve as the liaison with the communications’ teams of Trinity College of Arts & Sciences, Pratt School of Engineering, Office of University Development
  • Develop, implement, and maintain the appropriate communication system for current DTech Scholars and program alumni

Finance and Administration (30%)

  • Manage and administer the annual DTech budget. Prepare budgets and grants; monitor, verify and reconcile expenditure of budgeted funds as appropriate; process payments; monitor and reconcile monthly expenditures; and provide assistance with stewardship reporting.
  • Monitor and evaluate program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness in conjunction with Faculty Director.
  • Maintain liaison with other programs, offices, and departments at Duke to coordinate program business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhances and available resources are utilized
  • Research external resources of funding; in consultation with the Faculty Director facilitate the grant writing application and submission process.
  • Develop and implement the appropriate information systems in support of the overall program, including student tracking, alumni management, corporate/industry relationships, and mentor engagement

Departmental Preferences:

  • Minimal travel to DTech sites to monitor and evaluate program as well as facilitate company and student relationships
  • Occasional nights and weekends
  • Event program planning experience in an academic setting
  • Familiarity with social media platforms and website content management
  • Experience in financial monitoring and reconciliation
  • Working knowledge of Duke Financial Systems, including SAP, Employee Travel and Reimbursement, Accounts Payable Check Requests
  • Strong organizational skills, great attention to detail, and ability to manage several projects simultaneously
  • Strong communication skills, both written and verbal; ability to communicate effectively with a variety ofconstituents – students, faculty, senior administrators, parents, donors, company executives.
  • Flexibility, creativity, willingness to be a team player combined with an ability to work proactively and independently.

Perform other related duties incidental to the work described herein. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Requisition Number 401496813
Location Durham
Job Family Level 10
Exempt/Non-Exempt Exempt
Full Time / Part Time FULL TIME
Regular / Temporary Regular
Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires analytical, communications and organizational skillsgenerally acquired through completion of a bachelor's degree program.


Work requires one year of experience in program administration orinvolving academic, instructional or counseling activities to acquireskills necessary to plan, coordinate and implement a variety of programactivities and events.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

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