Artist Liaison

California, United States
19 Oct 2018
End of advertisement period
19 Dec 2018
Contract Type
Full Time

Position Description

The Artist Liaison, reporting to the Director of Music Programs, oversees the practical needs of all visiting artists and companies associated with a professional Presenting program at Stanford Live in an effort to enable their freedom to concentrate on the creative work. In addition, this position will also oversee and manage the Bing Studio Cabaret series in a newly activated performance venue.

This position is responsible for providing the essential support required to maintain a high quality and seamless performance. The individual reports to the Programming Department. However, they will work in conjunction with the Director of Production, Technical Managers, Front of House (FOH) Managers as well as the Ticket Office. 

The Artist Liaison has specific logistical responsibilities to support visiting artists, including scheduling, ground transportation, housing, hospitality and other event specifics such as special needs, late seating and merchandise sales. In addition, they will work with other Stanford Live staff on other artist activities including events and master classes. High attention to detail, strong communication skills and the ability to work independently are essential.

Core Duties:

  • Work closely with the Director of Music Programs in overall planning for the area of Artist Services .
  • Handle performance planning and coordination of artist accommodations, travel logistics and hospitality. 
  • Act as cabaret manager when scheduled to do so, supervising cabaret activities, including but not limited to load-in, tech crew and host functions, artist services, merchandise, bar, guest services and run of show.
  • Oversee and manage budget related to all of the above, adhering to budget based on relationships with various on-campus and off-campus vendors.
  • Act as point person for communications with Artist Managers or Agents to advance each performance by obtaining details regarding each show, creating schedules and disseminating to appropriate colleagues, artists and their representatives.
  • Coordinate with the Production Manager for all events in terms of identifying time and space needs, resources and load-ins for both rehearsals and performances. 
  • Be on site as primary liaison to facilitate all artist-related, non-technical elements for each performance, including but not limited to dressing room preparation, catering set-up, artist guests and ticket needs, meet and greets, merchandise sales and signing and artist payment.

*Other duties may also be assigned

Minimum Qualifications:

Education & Experience: 

Associate degree and three years of relevant experience or combination of education and relevant experience. 

Knowledge, Skills and Abilities:

  • Demonstrated understanding of the various elements of the theatre process – production, technical and performance. Demonstrated success planning events.
  • Ability to work both independently and as part of a team
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.


  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Requires working evenings and weekends. 


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

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