Acquisitions Assistant

Pennsylvania United States
11 Oct 2018
End of advertisement period
11 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Office of the Provost provides direction on all facets of the University’s academic mission, including education, faculty, research, online learning, global initiatives, admissions, athletics, student life, and arts and culture. The Provost’s Center aggregates programs and offices designed to support University operations, including: the Office of the Provost, the Office of the Vice Provost for Research and its reporting departments (Penn Center for Innovation, Environmental Health and Radiation Safety, University Laboratory Animal Resources, and Regulatory Affairs), the Office of the Chaplain, the Graduate Student Center and Family Resource Center, the Division of Recreation and Intercollegiate Athletics, College Houses and Academic Services, New Student Orientation, the Office of Student Conduct, the Center for Undergraduate Research and Fellowships, the Office of Undergraduate Admissions, the University of Pennsylvania Press, and all of the University’s arts organizations (Penn Museum, Institute of Contemporary Art, Annenberg Center for the Performing Arts, Arthur Ross Gallery, and University Art Collection). It also includes interdisciplinary academic centers and institutes that are more appropriately housed centrally than in an individual school, including the Laboratory for Research on the Structure of Matter, the Center for Cognitive Neuroscience, the Center for Neuroscience and Society, the Penn Institute for Urban Research, the Center for Teaching and Learning, Kelly Writers House, and Weiss Tech House.

University of Pennsylvania Press, publisher of trade and scholarly books, seeks Acquisitions Assistant to provide comprehensive editorial and administrative support for acquiring editors, who seek out scholarly and semi-popular books for publication by the Press. Reports to the Editor-in-Chief. Communicating by letter, telephone, fax, and email with authors, readers, agents, foreign publishers, and governmental agencies under differing degrees of supervision by the editors. Monitoring status of manuscripts-in-progress and expert readers’ reports. Preparing manuscripts for editing and production. This includes analyzing editorial, typographical, illustration, and copyright complexities in book manuscripts as well as resolving editorial problems. Arranging semimonthly staff and monthly faculty editorial meetings.

Recruiting, training, and supervising work-study students and interns in execution of routine office tasks. Preparing and processing contracts; other general clerical functions as needed. Promoting smooth and efficient relations with authors and with other members of the Press staff. Occasionally traveling to attend academic conferences and meetings. A thoughtful cover letter accompanying the application is essential.

A High School Diploma or GED is required and 1 year to 2 years of experience or equivalent combination of education and experience. College degree highly preferred. Requires excellent oral, written, organizational, and interpersonal skills. Strong computer aptitude and knowledge of PC hardware and word-processing software essential. Internship or other background in scholarly publishing desirable. Other computer skills and office experience a plus.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.