Senior Grants and Contracts Analyst
Starting Salary Range: $57,544-$79,047 (commensurate with experience)
Employee group: Full-Time
Schedule: Working 37.5 hours per week; Monday-Friday
Exempt Status: Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10002805-SOM DOM Cardiology
Personnel area: Johns Hopkins University
Primary Duties and Responsibilities:
- Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Communication with funding agencies and/or private companies in order to confirm or clarify grant/contract submission requirements. Assist Principal Investigators in completion of required information.
- On-going collaboration with the Office of Research Administration (ORA) at the School of Medicine to ensure the successful and timely processing of all grant/contract through the central approval process.
- Maintain an accurate workflow journal/database detailing grant/contract process dates and submission dates.
- Assures IRB approval is current and appropriate human subject compliance training has been completed by key personnel.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants and Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable indirect costs have been applied.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
- Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
- Provide information and direct assistance required to complete contract and grant closeouts.
- Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Knowledge of federal rules and regulations and sponsor requirements related to research grants and contracts.
- Must Possess strong organizational and analytical skills and be proficient in Excel.
- Familiarity with reporting requirements of regulatory agencies such as IRB, DHHS and FDA.
- Bachelor’s degree required.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional related experience may substitute for some education.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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