Accounting Associate

California, United States
19 Oct 2018
End of advertisement period
19 Dec 2018
Contract Type
Fixed Term
Full Time

For full consideration, submit your application by 5:00 p.m. on Friday, October 5, 2018

Note: Not all unique aspects of the job are covered by this job description

The essential conviction of Residential Education (“ResEd”) is that undergraduate living and learning are integrated, not separate. We believe all students should experience a sense of belonging and inclusion as a foundation for this learning. With approximately 98% of undergraduates living on campus for all four years, students’ residential experience is an essential part of their Stanford education. ResEd, a department within the Division of Student Affairs, is a separate entity from Student Housing. Together, we support over 80 undergraduate residences organized broadly as either “Resident Fellow Houses” or “Row Houses.”


Provide accounting and finance-related support to Residential Education. Process a high volume of financial transactions in a timely manner with both attention to detail and contextual awareness. Consistently support the integrity of department accounting processes and reports by complying with the University’s policies and departmental standards. Where appropriate, apply analysis to transactional data in order to identify inconsistencies and improve processes. Seek opportunities for continuing education in order to learn and utilize the latest University and universal accounting methods and policies. Provide accurate financial guidance to help professional staff engage with Resident Fellows and student staff on financial processes, best practices, and policies. Collaboratively and creatively work with the department’s accounting team to improve our current practices, innovate, and ensure excellence in our core functions.

The Accounting Associate reports directly to the Assistant Director for Internal Accounting and works closely with the Program Associates, Program Managers, and Area Administrators.


  • Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
  • Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items. 
  • Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
  • Resolve transactional inquiries, escalate broader issues. 
  • Respond to transactional inquiries from client groups.
  • May be responsible for PCard administration, processing, travel cards and expendable reimbursements.
  • May establish accounts in financial systems; prepare invoices.
  • Participate in new initiatives, as needed such as user testing.
  • Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements. 

* - Other duties may also be assigned


Education & Experience:

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities:

  • Knowledge of basic accounting procedures.
  • Ability to operate computerized office applications and accounting systems.
  • Ability to clearly and effectively communicate information to internal audiences and client groups.

Certifications and Licenses:



  • Constantly perform desk-based computer tasks. 
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less. 
  • Occasionally write by hand, twist, bend, stoop and squat. 
  • Rarely stand, walk, reach or work above shoulders and use a telephone. 


* - Consistent with its obligations under the law, the University will provide reasonable accommodation toany employee with a disability who requires accommodation to perform the essential functions of the job.:

  • May work extended hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

Applicants must submit a cover letter and resumé with their application.

Experience a culture of excellence. 

Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. 

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.