Alumni Relations Coordinator

California, United States
19 Oct 2018
End of advertisement period
19 Dec 2018
Contract Type
Full Time

Job Purpose

The Office of Undergraduate Admission (UGA) seeks an Alumni Relations Coordinator to work with alumni volunteers, students, Stanford Alumni Association, the Office of Development and other University colleagues to develop, implement, and assist with evaluating programs, services, and communications that reach, serve, and engage alumni. Implement and staff alumni programs, primarily within the Alumni Volunteer Relations team (70% time) and secondarily engage in general admission officer responsibilities (30% time).

Core Duties*

  • Recruit volunteers to facilitate their participation in alumni programs and events, and be an advocate for the Outreach Volunteer Alumni Link (OVAL) Program.
  • Develop contacts and maintain relationships with alumni, students, staff, and vendors.
  • Develop and implement a range of alumni events, programs, and services.
  • Coordinate operational and logistical planning of alumni events, activities, outreach efforts, and event registration (e.g., alumni training, applicant interviews, college fairs, information session panels, and admitted student receptions).
  • Produce reports to evaluate performance of alumni programs and services.

*Other duties may also be assigned.

Minimum Education and Experience Required

  • Bachelor’s Degree and three years of relevant experience (advanced degree and 1-2 years experience preferred) or combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities Required

  • Strong written and verbal communication skills.
  • Demonstrated skills at building collaborative relationships with internal colleagues and customers.
  • Ability to work independently and as part of a team to meet expected deadlines and schedules.
  • Excellent customer service skills.
  • Strong project management skills and the ability to manage complex timelines and multiple projects.
  • Computer proficiency and the ability to learn new systems.
  • Detail oriented.
  • Good reading comprehension skills.
  • Ability to learn admission processes and programs.
  • Good, effective presentation skills.

Certificates and Licenses Required

  • Valid California Non-commercial Class Driver’s License.

Physical Requirements*

  • Constantly perform desk-based tasks.
  • Frequently stand/walk, sit.
  • Occasionally grasp forcefully, use a telephone, lift/carry/push/pull objects that weigh up to 40 pounds.
  • Rarely writing by hand, sort/file paperwork or parts.
  • Ability to obtain and maintain a California Non-commercial Class license.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

  • Occasional work on evenings and weekends.
  • May work outdoors.
  • Some local or domestic travel.
  • Occasional local and overnight travel required.

Work Standards

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,