Staff Assistant, Duke Law School

Location
North Carolina, United States
Posted
19 Oct 2018
End of advertisement period
19 Dec 2018
Ref
401487395
Contract Type
Permanent
Hours
Full Time

Academic Services

Job Description

DUKE LAW SCHOOL STAFF ASSISTANT (Staff Assistant; Job Code 0476; Level 9)

The primary responsibility of the staff assistant position is to support the Center for Criminal Justice & Professional Responsibility and the Wrongful Convictions Clinic, and to provide instructional and administrative support to a group of tenured and tenure-track faculty in their research, teaching and publication activities. This position has direct reporting to the Manager of Academic Services. Work Schedule Regular, full-time 40-hour/52 week position.

Work Performed
Center Program Support (55%)

  • Assist Faculty Events Coordinator in organizing annual Center symposia for 150 North Carolina lawyers.
  • Manage and update websites, listservs and other online resources relating to the Center and Clinic.
  • Liaise with other programs, offices and departments at Duke to coordinate Center programs and to accomplish program objectives.
  • Train Innocence Project students in processing inmate mail.
  • Serve as the liaison with the NC prisons and arrange visits with clients including, but not limited to, negotiation over time, location and access.
  • Make all appropriate requests for records from government agencies, including formal public records and FOIA requests when necessary, and providing detailed reports related to these inquiries and results.
  • Travel with Center faculty and students to provide in-court support during hearings.
  • Establish and maintain electronic filingsystem for organizing and maintaining investigative and litigation files. Serve as the principal custodian of the original hardcopies of files.
  • Arrange for the proper filing of court documents in person and electronically.
  • Establish and maintain the Center litigation docket, keeping track of filing deadlines and administering the “tickler” system.
  • Manage funding sources by ensuring that charges are applied appropriately.
  • Communicate with clients, courts, expert and lay witnesses, and opposing counsel about cases. Arrange depositions. Draft discovery requests. Digest depositions.

Instructional and Administrative Support (30%)

  • Download, edit and format course materials
  • Scan course materials to create electronic documents
  • Proofread scanned documents for accuracy
  • Ensure that course materials are prepared and distributed on time
  • Proctor exams and input grades
  • Maintain confidentiality of student records and information
  • Conduct course evaluations
  • Post course assignments and materials to Sakai or the appropriate website
  • Obtain copyright permissions for materials used in coursepacks
  • Provide class rosters and other materials to ensure that students and instructors have everything needed for a successful class
  • Prepare PowerPoint slides, charts and graphs to be used for students and in the classroom
  • Ensure financial documents are processed for reimbursements accurately and timely
  • Maintain accurate and current time-tracking records
  • Participate in staff meetings and training sessions

Research Support (15%)

  • Conduct researchusing the Law library, Westlaw, Lexis and Internet resources
  • Format and edit articlesand manuscripts
  • Obtain copyright approval
  • Communicate with publishers and distributors
  • Prepare camera-ready documents following publisher’s guideline
  • Create indices and table of cases
  • Cite check and use appropriate citation format
  • Proofread galleys and page proofs to ensure accuracy
  • Manage and organize electronic files and databases The above description of responsibilities is not an exhaustive list, but is representative of the duties of the position. There may be other duties as assigned by the supervisor.

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Knowledge, Skills and Abilities

  • Excellent knowledge of Microsoft Office 2011 and 2013
  • Ability to learn new programs quickly
  • Excellent communication, both oral and written
  • Proofreading skills
  • Organization skills
  • Capable of making decisions and exercising good judgment
  • Ability to work under deadline pressure
  • Ability to deal with a variety of constituents efficiently
  • Ability to prioritize work assignments for multiple faculty
  • Ability to be flexible when work assignments change on short notice
  • Enjoys and can effectively multitask
  • Ability to perform errands outside the Law School
  • Westlaw, Lexis, Adobe Pro, Outlook skills desirable

Requisition Number 401487395
Location Durham
Duke Entity UNIVERSITY
Job Code 476 STAFF ASST
Job Family Level 09
Exempt/Non-Exempt Non-exempt
Full Time / Part Time FULL TIME
Regular / Temporary Regular
Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

105149BR