Financial Assistant

Location
Massachusetts, United States
Posted
18 Oct 2018
End of advertisement period
18 Dec 2018
Ref
16581
Contract Type
Permanent
Hours
Full Time

FINANCIAL ASSISTANT IIBiology-Finance Office, to support a large portfolio of faculty research funds, graduate student fellowships, and selected core facilities and special programs.  Responsibilities span account set-up to close-out and include preparing procurement documents; reviewing/verifying travel reports, invoices, and credit card transactions; processing and monitoring accounts receivable; monitoring personnel and non-personnel expenditures; reconciling accounts; identifying and resolving discrepancies; preparing monthly forecasts; and participating in periodic in-person meetings with faculty PIs.  Will work in conjunction with other Finance Office staff to manage the hourly student payroll process, track expenditures against budgets, reconcile expenditures against accounts, maintain files, and serve as back-up approver; share responsibility for creating graduate student awards for approximately 225 students per semester, maintain graduate student funding/appointment records, and manage the billing process for graduate fellowships supported by the Howard Hughes Medical Institute and Whitehead Institute; and assist with special projects and additional responsibilities as assigned. 

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years’ financial experience, preferably in an academic environment; experience with database and spreadsheet software, preferably FileMaker and Excel; demonstrated aptitude for learning new software; initiative; excellent organizational, interpersonal, and communication skills; attention to detail; ability to manage a variety of tasks concurrently, research and resolve discrepancies, exercise sound judgment, anticipate needs, work both independently and as part of a team, and remain flexible as situations demand; and discretion and diplomacy with confidential information/issues.  Knowledge of standard federal regulations and major agency guidelines a plus, as is knowledge of Tableau.  Experience with MIT financial systems, particularly B2P, BrioQuery, Cognos, Concur, GAP, and SAP/SAPgui desirable.  Bachelor’s degree preferred.  

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.