CERN

Human Resources Administrative Assistant

Recruiter
CERN
Location
Geneva, Switzerland
Posted
20 Sep 2018
End of advertisement period
17 Oct 2018
Ref
HR-FL-2018-97-LD
Contract Type
Fixed Term
Hours
Full Time

Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description

Introduction

Great science needs great people: contribute your customer service and assistant skills to this objective by joining CERN' s frontline team in the HR Department. CERN, take part! You will join CERN's Human Resources (HR) Department, which develops initiatives and provides strategic support to CERN Management with regard to human resources policy. It supports line management in the departments, performs centralised service tasks, and ensures CERN-wide application of operational human resources activities. The main areas of responsibility include organisational development, employment and association conditions, recruitment, job classification and salary administration, performance appraisal, advancement, internal mobility, training and development, social services, social security, working conditions, settlement of disputes and relations with the personnel.

Functions

As HR Administrative Assistant, you will join a dynamic team in the Frontline group which acts as the main point of contact for members of personnel.

You will:

  • Support the Human Resources Advisers and the Group Leader in delivering first class service to staff members.
  • Ensure compliance with and application of the Organization' s rules and procedures in the HR field.
  • Process a wide variety of confidential administrative actions.
  • Prepare and/or circulate information in the form of e-mails, letters, procedures, presentations (formatting, proof-reading, translation) in both CERN official languages.
  • Contribute to improving and streamlining administrative procedures.
  • Back-up colleagues during their absences and perform other duties as may be assigned.

Qualifications

Higher administrative diploma in the field of administration or a related field.

Experience:

Demonstrated experience of administrative support in an international environment, preferably in the HR domain.

Technical competencies:

  • Customer service.
  • Secretarial work.
  • Use of office software packages.
  • Drafting and writing of official documents: in English and French.

Behavioural competencies:

  • Demonstrating flexibility: demonstrating a willingness to accept changing circumstances; supporting initiatives for change Readily accepting new tasks or work/projects.
  • Working in teams: working well in groups and readily fitting into a team; participating fully and taking an active role in team activities Contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
  • Managing self: working well autonomously; taking on activities and tasks without prompting
  • Achieving results: delivering high quality work on time and fulfilling expectations.
  • Communicating effectively: providing others with timely information Ensuring that information, procedures and decisions are appropriately documented.

Language skills:

Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.

Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States. (https://home.cern/about/member-states)

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 17.10.2018

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: HR-FL-2018-97-LD

Benchmark Job Title: Personal/Team Assistant

Please make sure you have all the documents needed to hand as you start your application, as once it is submitted, you will not be able to upload any documents or edit your application further

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