Senior Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $19.62 - $27.00
Employee group: Full Time
Schedule: Monday-Friday/8:30-5:00pm/40 hours
Exempt Status: Non-Exempt
Location: School of Medicine - East Baltimore Medical Campus
Department name: Oncology
Personnel area: School of Medicine
The Department of Oncology is searching for a full time Sr. Administrative Coordinator to support the Cancer Immunology Lab Research. The Sr. Administrative Coordinator:
- Coordinates office services such as purchasing, records control and other administrative assistant activities for the Program and the Program Director.
- Interprets operating policies of the University and the Hospital. Exercises independent judgment in the resolution of administrative problems.
- Assists in the compilation, editing and submission of grant applications and manuscripts for publication, and participates in the development of ad-hoc reports.
Specific Duties and Responsibilities:
- Serves as administrative assistant to the Program Director and other faculty members as assigned.
- Coordinates and arranges Program Director’s and faculty’s electronic calendars (Outlook) and uses independent judgment to resolve schedule conflicts. Arranges travel and processes expense reports.
- Prioritizes, handles and triages emails and phone messages from patients, physicians, media representatives, and others calling into the Program Director’s office. Writes and prepares correspondence on behalf of the Director.
- Greets visitors.
- Organizes and prepares agendas for meetings, conferences, and other events, and takes minutes as needed. Assists with special event planning for the Program.
- Coordinates and implements office services such as purchasing, record keeping and other projects as assigned.
- Coordinates grant applications for the Program Director, other faculty and fellows in training, as required. Prepares institutional or agency forms. Coordinates timely submission of grant applications to the sponsor via electronic or paper means.
- Orders office supplies, maintains office equipment, and processes travel and other reimbursements using automated systems.
Final applicant for this position may be required to complete skills assessments appropriate to position description. Incumbent may be asked to perform duties in addition to those listed.
- Proficiency in Word processing, Excel, PowerPoint, Microsoft Outlook.
- Excellent verbal and written communication skills.
- Demonstrated ability for self-direction and initiation required.
- Demonstrated ability to work independently and part of a team.
- Excellent interpersonal and organizational skills.
- Oversees office operations and trains others as appropriate.
- HS diploma required. Bachelor’s degree preferred.
- Five (5) years progressively responsible administrative experience required.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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