Clinical Division Manager

Location
California, United States
Posted
18 Oct 2018
End of advertisement period
18 Dec 2018
Ref
80483
Contract Type
Permanent
Hours
Full Time

The Department of Pediatrics is seeking a Division Manager to provide strategic direction for the administrative and clinical related functions for the Division of Critical Care Medicine and the Division of Pulmonary Medicine. 

The Division Manager has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic and friendly work environment. The Division Manager oversees and manages financial and administrative affairs for the two Divisions consistent with standards of performance that ensure University, School, LPCH, and Department business standards and objectives are met. The Division Manager plays a strategic role and advises the Division Chiefs to ensure compliance in all functional areas (i.e., Finance, Human Resources, Research Administration, Clinical Administration, Facilities, Health & Safety, Education & Student Affairs, and Faculty Affairs). This includes developing effective long-range plans, program development and administration; policy formulation; financial management; supervision of administrative staff; human resources management including health and safety compliance; and space and facilities management. The duties of this position are typically split between 50% operational and 50% strategic.

Duties include:

  • Direct staff and provide leadership to achieve goals and vision of the division. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. 
  • Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements. 
  • Partner with Chiefs and DFA in working with Hospital(s) and Clinics in development of business and program planning; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting. 
  • Represent the division’s needs in regard to research, clinical and service facilities; negotiate on behalf of the unit’s current and future needs with the school and hospital(s)/clinic administration.
  • May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
  • Independently initiate and create strategic plans for division. Make recommendations that may impact the unit's Clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise Chiefs and DFA. 
  • Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures.
  • Ensure the financial success of the division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. May negotiate funding with the hospital(s) for programmatic needs along with the DFA. 
  • Manage and coordinate grants and contracts for the division. Ensure compliance with institutional and external requirements.
  • Oversee staff in the management of all student, fellow, residency related activities and graduate program administration. 
  • Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans
  • Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chiefs, Chair and /or Dean's Office regarding resources to support faculty activities and interests

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • Advanced degree in Healthcare Administration, Business Administration, or related field.
  • Proven ability to define issues, strategically plan options and propose solutions, and effectively implement changes in a timely manner in a complex clinical (and research) environment.
  • Excellent written communication skills.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and five years of experience in administrative and financial management, or a combination of education and relevant experience

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Demonstrated leadership and supervisory, planning and change management skills.
  • Excellent planning and organizational skills.
  • Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
  • Advanced financial expertise in accounting budget planning, and financial forecasting.
  • Advanced expertise in grants and contract administration.
  • Advanced analytical and problem solving skills 
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Strong negotiation and effective interpersonal skills.
  • Attention to detail and accuracy.
  • Advanced expertise in business and management computer applications and databases.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to multi-task and manage deadlines.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks. 
  • Frequently sitting. 
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat. 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional evening and weekend hours.