Administrative Coordinator

Pennsylvania United States
11 Oct 2018
End of advertisement period
11 Dec 2018
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

This position is responsible for providing administrative support for multiple senior level directors and their divisions within the Center for Cellular immunotherapies(CCI). This position assures the smooth operation of day-to-day business and administrative needs for these divisions. The position is to support several layers of the CCI infrastructure with 80 scientists and staff concentrating on the PDCS, PDL, TCSL, Facilities and CVPF divisions. Support will include but will not be limited to: calendar management, coordination of complex travel arrangements, compilation and submission of expense reports, organization and facilitation of meetings. Hosting guests including off-site retreats and other events, and recording and distribution of meeting minutes. They will manage each divisions purchasing through ben buys and the maintenance of supplies, filing of documentation, emailing, scanning, faxing closely working with the business office to ensure proper procedures are being followed.

  • A High School Diploma and 5 years of experience or an equivalent combination of education and experience required.
  • Effective problem solving abilities, effective communication and writing skills, and detail oriented.
  • Proficient in MS Office Applications (Word, Excel)

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.