Director, Gift Administration and Recording Secretary

Massachusetts, United States
18 Oct 2018
End of advertisement period
18 Dec 2018
Contract Type
Full Time

DIRECTOR OF GIFT ADMINISTRATION AND RECORDING SECRETARYOffice of the Vice President for Finance (VPF)-Office of the Recording Secretary, to direct the staff responsible for recording gifts and commitments to the Institute; provide expertise and consultation to Resource Development and Institute schools and departments on gift policies and procedures; and work directly with donors and their agents as appropriate.  Will work closely with senior fund-raisers to ensure gifts comply with Institute policies and procedures; provide donor advice and consultation; ensure that appropriate documentation is developed, executed, and preserved for major gifts; oversee the receipting, depositing, and recordkeeping of pledges and gifts of cash and securities, equipment, and other gifts-in-kind; establish and maintain records of invested gift funds and the endowed funds of the Institute and report to Institute staff and auditors as appropriate; and develop and maintain training programs for the effective management and control of gift administration functions.

A full description is available at

Job Requirements

REQUIRED:  bachelor's degree (master’s preferred) in business administration or related field; at least eight years’ experience in financial administration and at least five managing/leading strong teams, preferably in higher education; demonstrated knowledge of planned giving vehicles, IRS regulations, and estate planning; ability to work independently, but also collaboratively with staff, administrators, MIT Corporation members, faculty, alumni, and donors; knowledge of financial reporting and development operations and understanding of the charitable giving environment, preferably at MIT; ability to meet deadlines; experience with database management; exceptional organizational, leadership, management, and analytical skills; excellent public speaking, presentation, and written communication skills; flexibility; initiative; and a commitment to maintaining confidentiality.  Experience with CASE, CAE, and VSE reporting standards; experience in a high volume, complex, and/or decentralized setting; and professional experience in higher education preferred.  

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.