Staff Specialist

North Carolina, United States
12 Oct 2018
End of advertisement period
12 Dec 2018
Contract Type
Full Time


Job Description

Staff Specialist (Level 7) for Longitudinal Courses Office of Curricular Affairs

Supervisor: Marianne Drexler, Program Coordinator

Occupational Summary: The Office of Curricular Affairs is responsible for supporting faculty and staff in their endeavors to teach the MD curriculum, and students in their endeavor to be successful in the curriculum. This includes all levels of support throughout the four year curriculum.

There are a diverse array of learning opportunities for students including both traditional courses and courses that are vertically integrated throughout the four years- or longitudinal- in nature. The Staff Specialist in this position will work as a team with the Program Coordinator to handle the logistics involved with administration and coordination of longitudinal courses- Clinical Skills Foundations, Capstone, Cultural Determinants of Health and Health Disparities (CDHD) and LEAD.

Work Performed

  1. Meet regularly with Course Directors and Coaches to implement both online and in-person portions of the courses.
    • Maintain up-to-date course schedule.
    • Work with MedED IT team to provide AV support.
    • Work with room scheduler to reserve appropriate rooms to accommodate course schedule
    • Copy materials and compile information as needed for team.
  2. Support in-person portion of courses- weekly and during the entire month of March. Includes (when appropriate/needed):
    • Attend the courses’ large and small group sessions to provide support.
    • Order and maintain supplies.
    • Order and set up food.
    • Track attendance.
    • Organize and maintain student sign-ups.
    • Troubleshoot last minute issues that happen in the moment.
  3. Plan, coordinate and support professional development activities for faculty who teach in the course.
    • Schedule rooms.
    • Order and set up food.
    • Attend sessions to help with coordination.
  4. Communicate regularly with many stakeholders including students, faculty, coaches, instructors and staff.
  5. Liaise with staff from various MedEd groups (Room Scheduling, IT, Student Affairs, OCA, Building Coordinator, HR) to provide day-to-day support during course.
  6. Create, populate and update course in Learning Management Systems (Bluedocs and Canvas) ensuring accuracy for student consumption and departmental needs.
  7. Make purchases, manage receipts and submit expense reports for purchases.
  8. Assist with additional OCA projects and program

i. Attend bi-monthly all staff meetings and quarterly Med-Ed meetings.

ii. Participate in staff development opportunities.

iii. Assist OCA team with projects as needed.

Preferred Skills

  • The best candidate for this position will:
    • Be able to anticipate upcoming activities and plan accordingly.
    • Desire to be part of team atmosphere, working beyond bounds of job description when required.
    • Be able to take direction and then individually implement ideas asking for input when needed.
    • Be able to think on your feet and react appropriately and quickly.
    • Have strong written and interpersonal communication skills and ability to triage issues and concerns to appropriate parties.
    • Have experience with Canvas and Qualtrics and/or technical aptitude to be able to pick up technology systems quickly.
    • Be able to use simple functions in Excel.

Requisition Number 401487188
Location Durham
Job Family Level 07
Exempt/Non-Exempt Non-exempt
Full Time / Part Time FULL TIME
Regular / Temporary Regular
Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.


Work requires knowledge of basic mathematical, research andcommunications principles normally acquired through two years ofpostsecondary education.


Work generally requires two years of clerical or research experienceto acquire skills in administrative or project researchresponsibilities as well as accepted office organization,communications and research practices.A bachelor's degree in a field of study directly related to thespecific position may be substituted for the education and experiencerequirement.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

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