Academic Advisor

Maryland, United States
$51,975 - $71,497
04 Oct 2018
End of advertisement period
04 Dec 2018
Contract Type
Full Time

Classified Title: Academic Advisor 
Role/Level/Range: ACRP/04/MD 
Starting Salary Range: $51,975 - $71,497
Employee group: Full Time 
Schedule: 37.5 hours per week 
Exempt Status: Exempt ​​​​​​​ 
Location: 07-MD:Peabody Institute 
Department name: 10000995-Academic Affairs 
Personnel area: Peabody

Position Summary

Reporting to the Associate Dean for Academic Affairs, and working in close partnership with the Academic Program Coordinator, the Academic Advisor will manage the enrollment of students completing the requirement of the undergraduate and graduate degree and diploma programs.  Through academic planning and resource connection, the academic advisor supports the student towards the successful completion of their degree program.

Located in the heart of Baltimore’s Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America’s first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level.  Each year Peabody stages nearly 850 public concerts and performances.  Peabody is one of the nine divisions that comprise the Johns Hopkins University.

Essential Job Duties


Initial Advising and Scheduling [10%]

  • Collect and document benchmark assessments for matriculating students. 
  • Collate and report results to students and to the registrar for course placement, including the specialty placements of Theory Review, Ear-training Review, Music History Review, English as a Second Language, Voice Diction Review, and placement in the undergraduate Humanities Core, both onsite and online.
  • Participate in initial advising sessions for all entering students.
  • Manage schedule conflicts and strategize solutions.
  • Track and report patterns of scheduling obstacles.

Advising [80%]

  • Advise all students in the Bachelor of Music and Master of Music Program (ca. 475 students in spring 2017 on academic matters including, registration, course selection, grades, and degree requirements.
  • Use degree audit as primary academic planning tool and encourage students to access tool for self-service.
  • Prioritize advising needs and address them accordingly.
  • Keep detailed records of advising meetings in Starfish.
  • Manage updated course paths for students who are progressing outside of the normal sequence.
  • Liaise with faculty and staff about the progress of students.

Reporting [10%]

  • Make regular reports to a number of stakeholders, including the Student Assistance Coordinating Committee and the standing faculty committees.
  • Develop metrics for assessing and measuring successful academic advising for our campus.
  • Develop systems to collect all information in ways that facilitate regular assessment and improvement of the advising and remediation operation.
  • Propose policies and procedures with the expectation of collaborative refinement and implementation.  

Position Qualifications

  • Master’s degree from an accredited college/university required. Minimum of three years of experience required. Degree in music or comparable professional experience is strongly preferred for this position. 
  • Excellent computer skills with sound knowledge of MS Office Suite and database management.
  • Excellent organizational and interpersonal skills. Ability to maintain confidentiality
  • Knowledge of and interest in classical music

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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