Senior Academic Program Coordinator

Maryland, United States
$19.62-$27.00 per hour
08 Oct 2018
End of advertisement period
08 Dec 2018
Contract Type
Full Time

Role/Level/Range: ATO 37.5/03/OF 
Starting Salary Range: $19.62-$27.00 per hour
Employee group: Full Time 
Schedule: M-F, 8:30 AM - 5:00 PM 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus 
Department name: 60002501-Center for Leadership Education 
Personnel area: Whiting School of Engineering

Purpose of Position:

  • Manage administrative and programmatic activities for MSEM Program.

Essential Duties & Responsibilities

Program Management:

  • Responsible for working as a partner with the MSEM Director by assuming overall management of the EM academic program and its operation
  • Interact extensively with designated advisors for 15 Engineering concentrations.
  • Assist in developing recruitment materials to advertise the MSEM program and the great number of engineering concentrations we offer 
  • Advise students about CPT and OPT; Sign students’ bias designations who wish to work in the US either during breaks or after graduation
  • Communicate and collaborate with MSEM advisors in Whiting School; update check sheets and advising manual annually; serve as the first problem solver for faculty partners
  • Organize the MEMPC Meeting and other MSEM events
  • Meet with Dean twice a month
  • Volunteer on GPAAC Subcommittee
  • Manages collaboration with EP and MSEM


  • Record, evaluate, review and recommend for acceptance over 230 students per year
  • Clear 10-20 students for graduation fall, spring, summer
  • Update 30-40 MSEM academic check sheets twice each semester
  • Provide information to prospective students, accepted students, families and professors
  • Manage all travel and arrangements for the Immersion Experience
  • Keep calendar for Director, arrange meetings, rooms, food and lodging 
  • Plan and participate in recruitment activities
  • Manage all course and enrollment data
  • Prepare all acceptance letters with Fellowship offers; record and maintain  confidential records
  • Manage websites and media for the CLE.


  • Help Director determine Departmental Fellowship amounts for incoming students


  • Advise students on which management courses to take
  • Determine which students are in academic trouble and need to speak to me and/or the Director
  • Draft a plan with student to overcome obstacles to success
  • Meet once or twice a semester to discuss academic plan with all students
  • Act as Liaison between students and faculty and MSEM


  • Plan and staff school and job fairs
  • Visit colleges and university to market our program
  • Send thousands of emails to engineering students provided by the GRE tests
  • Setup SKYPE schedules and participate in SKYPE interviews with international students

Education, Experience, Licensure, Certification:

Minimum Qualifications:

  • High School Diploma/GED
  • Five years experience working in an academic setting required.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.

Preferred Qualifications:

  • Bachelor's degree preferred.
  • Experience in academic program administration is strongly preferred

Knowledge and Skill:

  • Strong leadership skills
  • Ability to manage high volume of work and multiple priorities
  • Computer literate
  • Excellent oral, written and interpersonal communication skills
  • Knowledge of teaching, pedagogy, and program issues
  • Knowledge of both college and pre-college education
  • Proficiency with MS Office applications.
  • Social Media and Website Development

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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