Grants and Contracts Analyst
Classified Title: Grants & Contracts Analyst
Starting Salary Range: $37,483 - $50,000
Employee group: Full Time
Schedule: 28 hours per week; Mon - Fri
Exempt Status: Exempt
Location: 01-MD:Homewood Campus
Department name: 10001377-Sociology
Personnel area: School of Arts & Sciences
The Department of Sociology has earned a reputation as one of most selective, personalized sociology departments in the U.S. Currently home to 18 faculty members, 35 graduate students, and roughly 75 undergraduates, the department’s intimacy afforded by such numbers creates a unique scholarly atmosphere, in which faculty and students interact and collaborate frequently. Scholars in the department share a wide variety of interests and interdisciplinary partnerships. The department has an especially unique relationship with the Bloomberg School of Public Health, which offers faculty and students access to first-rate collaborations in fields such as population and demography, mental health and mental hygiene, and healthcare organization. The department is also proudly partnered with the Department of Applied Mathematics and Statistics, and is committed to building and maintaining strong foundations in quantitative research methods.
This position will provide sponsored funds management with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Specific Duties and Responsibilities:
- Partner with departmental faculty and administrator and the KSAS Office of Research Administration toward the planning and development of application submissions to various federal offices and private agencies/foundations.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.
- Coordinate the process of setting up awards after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Conduct award management activities including monitoring and managing accounts, audits, evaluations and reporting.
- Provide information and direct assistance required to complete contract and grant closeouts.
- Provide administrative support to the Director of the Social Policy Program.
- Bachelor’s degree required.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
- Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Special Knowledge, Skills, and Abilities:
- Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of Johns Hopkins University accounting system (SAP) and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Knowledge of external Federal guidelines/procedures for grants and contracts.The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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