Program Assistant II

Location
Massachusetts, United States
Posted
19 Sep 2018
End of advertisement period
19 Nov 2018
Ref
16500
Contract Type
Permanent
Hours
Full Time

PKG Public Service Center, to perform a variety of administrative duties. Will greet and assist visitors to the center’s office space; use in-depth understanding of PKG and other MIT programs/resources to respond to inquiries; maintain the center calendar and inform staff of upcoming events/opportunities; assist with maintaining records, databases, and lists, including QuickBase apps; provide general administrative support, including telephone reception, conference room scheduling, and troubleshooting technology issues; serve as primary financial administrator and liaison to OVC financial services staff; process a range of financial transactions (e.g., requisitions, invoices, journal vouchers, requests for payment/reimbursement); stay current on Institute financial policies and procedures; schedule meetings and logistics for visitors and serve as PKG liaison to external speakers, guests, and partner agencies; ensure that informational and promotional materials are readily available and up-to-date; coordinate with the community engagement administrator to manage volunteer sign-ups and assignments for MIT volunteers and program participants; and provide basic advising and referrals to students who participate in PKG programs as well as other students who seek support. 

Job Requirements

REQUIRED: at least three years’ events support, administrative, or related experience in relevant sector such as higher education, nonprofit, or international education; attention to detail; excellent organizational, interpersonal, and verbal and written communication skills; ability to prioritize/manage/track multiple priorities, meet quick deadlines, proactively determine needed actions, and adapt to rapidly changing priorities; collaborative work style; discretion with confidential information; MS Office proficiency; and demonstrated ability to use and proactively learn and adapt to new software/systems, including SAP and social media platforms (Facebook, Twitter, etc.). Bachelor’s degree and MIT or relevant higher education experience preferred.

Salary range:  $23 - 25.00/hour

Must be able to meet a flexible work schedule, including some evenings and/or weekends.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.