Administrative Officer/Receptionist
- Employer
- UNIVERSITY OF CENTRAL ASIA
- Location
- Bishkek, Kyrgyz Republic
- Closing date
- 23 Sep 2020
View more
- Academic Discipline
- Business & Management, Business & Economics
- Job Type
- Professional Services, Administrative
- Contract Type
- Permanent
- Hours
- Full Time
Job Details
Department: Administration
Duty station: Bishkek, Kyrgyz Republic
Deadline: 23 September 2020
Summary of Position and Key Responsibilities
Under the overall guidance and direct supervision of the Administrative Manager, the Administrative Officer/Receptionist provides travel services ensuring high quality and accuracy of work. The Administrative Officer/Receptionist works in close collaboration with staff and visitors to the UCA and ensures consistent service delivery.
Main Duties and Responsibilities
- Assist in processing visa forms and obtaining visas from foreign embassies and the Ministry of Foreign Affairs of Kyrgyzstan.
- Provide police and other related registrations of the international staff and visitors.
- Assisting and advising colleagues on travel information and helping them on selecting the best travel plan and schedule according to their needs.
- Making arrangements for accommodation, transportation and reserving tickets for the travelers.
- Collecting payments and other transactions from the customers and maintaining the records pertaining to their travelling.
- Making financial payments and reports for the travel expenses.
- Screens and directs telephone calls.
- Receives and prepares for sending the office mail (postage & courier), faxes etc.
- Files correspondence, including Incoming and Outgoing correspondence, inserts data and maintains records as instructed by senior staff members, ensuring that files and records are maintained in good order.
- Replace Admin staff when if and when needed.
- Other tasks relevant to the core responsibilities and duties of this position, as assigned by the supervisor.
Required Qualifications and Experience
- At least a bachelor’s or an equivalent degree in business administration or tourism related subject is imperative.
- 2-3 years of working knowledge and experience in the same domain.
- Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and work independently and in a team environment.
- Professional oral and written communication skills.
- Ability to identify and resolve problems in a timely manner, strong attention to detail.
- Good knowledge of travel operations.
- Fluency to speak English, Russian, and Kyrgyz.
- Proven ability to write clear reports.
How to Apply
Please send a cover letter, CV, and contact information for three references to hr.recruitment@ucentralasia.org by September 23rd, 2020. As your application e-mail subject, please write: “Administrative Officer/Receptionist”.
Candidates from the founding countries of UCA (Kazakhstan, Kyrgyzstan and Tajikistan) are encouraged to apply for this position.
Only shortlisted candidates will be contacted.
Company
- Telephone
- +996 (312) 910 822
- Location
-
CENTRAL ADMINISTRATION OFFICE
138 TOKTOGUL STREET
BISHKEK
720001
Kyrgyzstan
Get job alerts
Create a job alert and receive personalised job recommendations straight to your inbox.
Create alert