Department: Administration
Duty station: Bishkek, Kyrgyz Republic
Deadline: 23 September 2020

Summary of Position and Key Responsibilities

Under the overall guidance and direct supervision of the Administrative Manager, the Administrative Officer/Receptionist provides travel services ensuring high quality and accuracy of work. The Administrative Officer/Receptionist works in close collaboration with staff and visitors to the UCA and ensures consistent service delivery.

Main Duties and Responsibilities

• Assist in processing visa forms and obtaining visas from foreign embassies and the Ministry of Foreign Affairs of Kyrgyzstan.
• Provide police and other related registrations of the international staff and visitors.
• Assisting and advising colleagues on travel information and helping them on selecting the best travel plan and schedule according to their needs.
• Making arrangements for accommodation, transportation and reserving tickets for the travelers.
• Collecting payments and other transactions from the customers and maintaining the records pertaining to their travelling.
• Making financial payments and reports for the travel expenses.
• Screens and directs telephone calls.
• Receives and prepares for sending the office mail (postage & courier), faxes etc.
• Files correspondence, including Incoming and Outgoing correspondence, inserts data and maintains records as instructed by senior staff members, ensuring that files and records are maintained in good order.
• Replace Admin staff when if and when needed.
• Other tasks relevant to the core responsibilities and duties of this position, as assigned by the supervisor.

Required Qualifications and Experience

• At least a bachelor’s or an equivalent degree in business administration or tourism related subject is imperative.
• 2-3 years of working knowledge and experience in the same domain.
• Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and work independently and in a team environment.
• Professional oral and written communication skills.
• Ability to identify and resolve problems in a timely manner, strong attention to detail.
• Good knowledge of travel operations.
• Fluency to speak English, Russian, and Kyrgyz.
• Proven ability to write clear reports.

How to Apply

Please send a cover letter, CV, and contact information for three references to hr.recruitment@ucentralasia.org by September 23rd, 2020. As your application e-mail subject, please write: “Administrative Officer/Receptionist”.

Candidates from the founding countries of UCA (Kazakhstan, Kyrgyzstan and Tajikistan) are encouraged to apply for this position.

Only shortlisted candidates will be contacted.