The Division of Stem Cell and Transplantation and Regenerative Medicine in the Department of Pediatrics at Stanford University is seeking an Administrative Associate 2 (1.0 FTE) to provide administrative or operational support with limited supervision. This division is a dynamic, stimulating place to work. We are focused on excellence in education and patient care, and our staff have particularly challenging and rewarding roles.

Duties include:

• Maintain the chief’s dynamic and complex calendar; plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts.
• Plan and book the chief’s travel, based on a complex schedule; arrange travel in compliance with unit, university, and sponsor policies. Coordinate travel for visiting scholars and applicants. Process the related expenses.
• Act responsibly in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Process a variety of complex travel reimbursements; research, identify, and resolve discrepancies.
• Assist the senior administrative associate in duties associated with organizing conferences, seminars, and events.
• Assist with documents and correspondence for presentations, presentation handouts, grants, conferences, seminars, and reports. Maintain and ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Coordinate and monitor routine maintenance services completion. Assist with office moves and/or minor renovation projects.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:
 

• Bachelor’s Degree in Health Administration, Business Administration, or related degree
• 4-5 years of administrative experience
• Experience in prioritizing meetings and phone calls
• Understanding of basic accounting and financial concepts

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional Information

• Schedule: Full-time
• Employee Status: Regular