Assistant Manager, Finance and Administration

Putrajaya, Malaysia
Oct 11, 2019
End of advertisement period
Nov 09, 2019
Contract Type
Full Time


62200 Putrajaya, MY

Organization Name

Heriot-Watt University Malaysia

About Heriot-Watt University

Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and languages.

With a history dating back to 1821, Heriot-Watt University has established a reputation for world-class teaching and practical, leading-edge research, which has made it one of the top UK universities for business and industry. We connect with industry at every level and develop programmes to match their needs – so employers get work-ready industry-fit graduates.

Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort.

We have an established set of values that help us to nurture innovation and leadership, and show our commitment to continuous improvement and development in all our activities.

For full details on our University please view our Careers at Heriot-Watt http://www.hw.ac.uk/about/careers-at-heriot-watt.htm

About our Team

Heriot-Watt University Malaysia (HWUM) is a UK university campus based in Putrajaya, Malaysia. HWUM is the second international campus of Heriot-Watt University ("HWU") which is a leading research-intensive UK university, specialising in science, technology, engineering, business, languages, textiles and design. With an international reputation for scientific and technological excellence, the University is truly global in scope and scale with a campus in Dubai, three campuses in Scotland and over 150 partners world-wide.

HWUM is operating from a stunning, purpose-built, eco-friendly, lakeside campus that currently has more than 2,000 students. Besides the academic offerings that range from Foundation to Undergraduate and Postgraduate programmes in Business, Engineering, Construction, Actuarial Science and more, the university is a pioneer in Impact-Based and Positive Education aiming at developing Purpose-driven, resilient and world-ready graduates.

With highly motivated community, state-of-the-art learning resources and world-class learning and teaching facilities, the Putrajaya campus is a dynamic and stimulating place to study, grow and flourish. Students studying at Heriot-Watt University Malaysia undertake a well-structured developmental programme that takes them in four stages to develop the skills of knowing and leading self, leading teams, leading communities and leading enterprise. This inculcates emotional intelligence, interpersonal and analytical skills sought after by employers. Learning outcomes and standards are identical across all campuses which enables students to seamlessly transfer between campuses.

Detailed Description

The Assistant Manager - Finance and Administration is responsible for the day to day of the Finance and Administration operations.

He/she is responsible to ensure that the reports are prepared accurately, reported in a timely manner and in compliance with the Company's policies, statutory requirements, approved accounting standards.

Key duties and responsibilities


  1. Responsible for the day-to-day operation of Finance and Administration activities.
  2. Responsible for the full spectrum of financial activities.
  3. Responsible for accurate and timely completion of financial reconciliations; management and statutory accounts, in accordance with statutory regulatory requirements and applicable Accounting Standards.
  4. Responsible for Withholding Tax and corporate tax fillings.
  5. Responsible for Accounts payable, ensuring payments are made on timely manner.
  6. Responsible for fixed assets management.
  7. Responsible for Inter-Copany transactions.
  8. Responsible for general ledger management.
  9. Develop, implement, maintain and review accounting procedures, policies, internal controls, corporate governance and ensure compliance to local statutory requirements at all times.
  10. Liaise with internal and external auditors, tax agent, bankers, solicitors, insurance brokers, company secretary and other professional and regulatory bodies.

Budgeting and Reporting

  1. Preparation of monthly departmental reports, research project reports with relevant analysis and reasons on the variances between actual, forecast and budget.
  2. Review of balance sheet reconciliation report, Capex and Opex spending reports.
  3. Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
  4. Assist the Finance Manager in the preparation of the University's budget and long term business plan.

Funds Management

  1. Arranging fixed deposit and Repo placements with the bank.
  2. Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
  3. Review of bank reconciliations and timely clearance of the unreconciled item.

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

Education, qualifications and experience

This section details the attributes e.g. skills, knowledge/qualifications and competencies which are required in order to undertake the full remit of the role.


  • Education & Qualifications
  • Experience
  • Competencies, Skills & Knowledge
  • Special Factors (if applicable)


  • Degree in Accounting or CPA/ACCA qualification or equivalent.
  • Minimum three (3) years of working experience as Senior Executive or similar capacity.
  • Knowledge in Oracle R12 would be advantage
  • Well versed with Microsoft Office applications especially proficient in MS Excel.
  • Excellent written and verbal communication skills in English.
  • Meticulous, attending to details and good team player


  • Accounting/CPA/ACCA qualification
  • Experience working in the education industry.
  • Familiar with Account Payable functions
  • Able to communicate with all levels

Means of Assessment

  • Certificates
  • Application form and interview
  • Application form and interview
  • Interview

Essential Criteria – these are attributes without which a candidate would not be able to undertake the full remit of the role. Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short listing stage.

Desirable Criteria – these are attributes which would be useful for the candidate to hold. When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.

How To Apply

Applications should be submitted to iRecruit system.

Applications must be submitted by 9 November 2019. If you are not contacted by the selection committee by 18 November 2019 then please assume that on this occasion your application has been unsuccessful.

The University is committed to equality of opportunity.

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Amount of Travel No Travel